Media Production Assistant

Role Overview:

The Media Production Assistant provides essential logistical, technical, and administrative support for the digital team. This role ensures that shoots run smoothly on-site and that the "paperwork" of production—budgets, receipts, and vendor payments—is meticulously managed.

Key Responsibilities:

1. Production Finance & Administration:

• Fund Management: Process and track all production fund requests and petty cash for

upcoming shoots.

• Budget Tracking: Create and maintain budget summaries for each project, ensuring we

remain within the allocated spend.

• Reimbursements & Receipts: Collect, digitize, and organize all receipts from the crew

and talent; prepare formal reimbursement reports for the Finance Department.

• Vendor Coordination: Manage communications with external vendors (equipment

rentals, catering, locations) and ensure timely payment processing.

2. On-Set & Shoot Support:

• Logistics: Assist the team with gear transport, set construction, and managing the "run

of show" during live shoots or high-profile events.

• Talent Liaison: Act as the primary point of contact for talent on-set, ensuring riders are

met and schedules are followed.

• Asset Support: Assist the Production team with basic DIT (Digital Imaging Technician)

tasks, such as backing up memory cards and organizing raw files.

3. Event Support:

• On-Site Coordination: Attend events to assist with equipment setup (lights,

stabilizers, microphones).

• Crowd/Access Management: Ensure the team has the necessary credentials and clear

space to capture content in busy event environments.