Logistics and Missions Officer
iScale Solutions
This is a remote position.
Responsibilities:
● Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.
● Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.
● Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.
● Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.
● Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.
● Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.
● Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.
Requirements
Requirements:
● Bachelor’s degree in logistics, administration, business, tourism, event/project management or a related field.
● At least 2–3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.
● Knowledge of supplier coordination, basic procurement, expense documentation, filing and audit-readiness; international cooperation or donor-funded project experience is an advantage.
● Proficiency in Microsoft Word, Excel and shared filing systems; strong organisation, attention to detail, communication, prioritisation and problem-solving skills.
● Good written and spoken English; French is an advantage.
Benefits
What we offer:
● Competitive Salary Package: Receive a pay package that matches your skills and experience.
● Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
● Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
● Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.
● Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.
● Team Engagement: Join team-building activities and wellness programs.
● Modern Tools: Use the latest technology to excel in your role.
● Career Growth: Clear paths for promotion and professional development.
● Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.
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