Operations Assistant / 260565, Manila

Operations Assistant

Job Vacancy | Tuesday, June 9, 2026

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• Reference Number 260565 Position Grade TL1 Department Sectors Department 1 Division Transport Sector Office Location Asian Development Bank Headquarters Date Posted Tuesday, June 9, 2026 Closing Date Tuesday, June 23, 2026 11:59 p.m. (2359 Manila Time, 0800 GMT)

  Join Our Mission to Foster Prosperity in Asia

  Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

  Organizational Setting and Reporting Relationship

  The position of Operations Assistant is assigned to the Transport Sector Division (SD1-TRA) within the Sectors Department 1 (SD1). You will be based at our Headquarters in Manila, Philippines.

  You will report to the Director, TRA, or designated Technical International Staff.

  Your Role

  As an Operations Assistant, you will provide operational and administrative support for project and technical assistance implementation, contribute to project coordination, and assist project teams in the delivery of work.

  You will:

  • Support the preparation and processing of loan, technical assistance (TA), and project documents following ADB procedures. This includes compiling inputs, preparing tables and annexes, consolidating comments, and tracking document clearances and deadlines.
  • Provide administrative and operational support for TA and project processing and implementation, including assistance with consultant recruitment, claims and contract administration, and the preparation of routine reports.
  • Prepare internal memos, meeting minutes, routine correspondence, and other standard documents, and log, distribute, and file these.
  • Coordinate project-related logistics and administrative arrangements, including meetings, missions, travel, accommodation, scheduling, and follow-up on required documentation and clearances.
  • Maintain accurate project and TA records, trackers, databases, filing systems, and administrative documentation to ensure information is current, organized, and easily retrievable.
  • Help prepare the Project Administration Manual and related appendices by gathering, organizing, and formatting data and supporting documents.
  • Ensure that correspondence and documents for supervisors are prepared in compliance with ADB standards and styles based on Handbook of Style and Usage, and carefully check documents submitted for approval.
  • Respond to routine queries, take accurate messages, and route requests promptly to the appropriate staff concerned.
  • Help apply work area procedures, guidelines, and formats; support knowledge management activities; and provide back-up assistance to other operations assistants.
  • Perform other responsibilities as assigned and reflected in your workplan.

    Qualifications

    You will need:

    • Bachelor's degree in business administration, economics, social science or any other relevant discipline.
    • At least 5 years of relevant professional experience providing administrative and operational assistance.
    • Hands-on working experience supporting multilateral technical assistance, loan, and grant projects of similar institutions.
    • Experience conducting background research to support well-defined assignments.
    • Proficiency in the use of MS Office Suite (Excel, Word, Outlook, PowerPoint, and SharePoint).
    • To work with ADB stakeholders, i.e., ADB staff, government officials and other development partners.
    • Written and verbal proficiency in English and local language (as applicable)
    • Please refer to the link for ADB Competency Framework for TL1.

      Benefits

      ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

      • Retirement plan (if applicable)
      • Medical and health benefits
      • Paid leave (including parental)
      • Life and other insurance plans
      • Staff development

        Additional Information

        This appointment is open to internal and external applicants.

        This opening is a local staff position. It is open only to nationals and permanent residents of the Philippines.

        This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

        Multiple positions may be filled from this opening.

        About Us

        ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

        ADB only hires nationals of its 69 members.

        To view ADB Organizational Chart, please click here.

        ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

        Visit ADB Careers FAQ for more information.

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