Onboarding Specialist
Full-time
Cybalink Solutions, Inc.
Role Overview:
The Onboarding Specialist , internally known as Project Administrator will support workforce compliance, onboarding, training coordination, and project administration activities for a leading Australian client in the mining and resources sector.
Why You’ll Love Working With Us
- Annual Bonus and Salary Reviews
- Comprehensive HMO + 1 free dependent
- 30 days paid leave (vacation, sick and wellness) - with cash conversion
- Real growth — workshops, training and clear career pathways
- Great culture — team events, employee fairs, and monthly games with exciting prizes
- Tenure rewards — milestone gifts at 1, 5 and 10 years
- 2 days weekly rest for a better work-life balance
Key Responsibilities:
- Coordinate workforce compliance activities, including training, inductions, medicals, drug & alcohol testing, and site access requirements.
- Issue, monitor, and update induction bookings, medical appointments, compliance checks, and workforce documentation.
- Upload and maintain employee records, qualifications, certifications, and training information in IFS and other client-specific compliance systems.
- Review licenses, training records, and compliance documents to ensure employees meet project and client requirements.
- Monitor training expiry dates, compliance gaps, and upskilling requirements, coordinating updates as needed.
- Manage shared inbox enquiries, stakeholder communications, workforce trackers, and compliance updates.
- Support travel booking, workforce mobilisation, data entry, document management, reporting, and general administrative tasks.
- Liaise with project teams, site administrators, and workforce management personnel to support workforce readiness and smooth project operations.
What We’re Looking For:
- Bachelor’s Degree in Human Resource Management or a related field with at least 2–3 years of experience in project administration, workforce administration, compliance coordination, recruitment administration, or a similar role.
- Experience handling compliance documentation, training records, onboarding requirements, workforce coordination , or high-volume administrative processing within construction, mining, resources, engineering, industrial, or other relevant project-based environments.
- Strong attention to detail with the ability to identify discrepancies and maintain accurate records.
- Comfortable managing high-volume compliance transactions daily in a deadline-driven environment.
- Strong data entry, organizational, time management, and prioritization skills.
- Confident communicator with the ability to work in a stakeholder-facing environment.
- International client exposure is highly regarded but not essential.
- Must be willing to work full time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday - Friday, morning shift).
About Cybalink Solutions:
Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.
Vacancy posted 2 days ago
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