GDS Canada Executive Assistant 1 1

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. 

Discipline    Executive Assistance 
Role Type    GDS Executive Assistant
Role Rank     Associate
Current Rank CS     66

The opportunity
As a GDS Executive Assistant, you will provide remote support to senior executives in Canada. You will be part of the Canada EAG Team, a group of self‑motivated Executive Assistants who support our Partners and play a key role in our Core Business Services team. We help keep the organization running strong by delivering exceptional service and supporting EY’s growth and profitability, in line with its vision of building a better working world.

Your key responsibilities
Your primary role and responsibility is to deliver proactive support and administrative services, including, but not limited to:
Business support
•    Calendar/Meeting Management - Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
•    Travel Management - Arrange the flight and hotel accommodations of the executive, and other logistical requirements (VISA, transfers, etc.)
•    Expense Management - Track and submit expenses for reimbursement or payment requisition and adhering to monthly deadlines
•    Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
•    Timesheet Management - Enter and submit the worked hours of the executive and adhering to weekly deadlines
•    Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process  
•    Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools 
Teaming 
•    Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

Skills and attributes for success
•    Outstanding time management and organizational skills in a demanding fast-paced environment
•    Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
•    Agility and flexibility in response to changing priorities and needs with proactive follow-through
•    Committed to contributing to a strong team culture to ensure success
•    Develop and maintain relationships to efficiently leverage expertise
•    Sound judgement regarding confidential and sensitive matters
•    Be an ambassador for new technology and processes, and eager to engage in continuous learning and development
•    Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making

You must have:

•    Candidate must possess at least a Bachelor's/College Degree, any field (open to candidates with Vocational Degree or equivalent)
•    Minimum of 2 years working experience specializing in Executive Assistance/Admin Assistant or equivalent is preferred but not required
•    Proficient in MS Office (Outlook, Excel, Word, and PowerPoint)
•    Above average English communication skills, both written and spoken
•    Possesses working knowledge of a variety of web-based tools
•    Ability to handle multiple executives, priorities, and deadlines
•    Willing to work in McKinley Hill, Taguig
•    Willing to work on the Night Shift

Technologies and Tools 
Advanced Excel, PowerPoint and Word skills, Visio
Experience working with MS Teams, Visio, SharePoint, Tableau, Azure and Power BI will be an added advantage

What we offer
EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across six locations – Argentina, China, India, the Philippines, Poland and the UK – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career. 
•    Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next
•    Success, as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. 
•    Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs. 
•    Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. 

About EY
EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. 

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. 

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build. 

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EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.