Fixed Asset Associate

Responsibilities

Fixed Asset Tagging & Registry Maintenance:

• Inspects newly acquired capital assets (e.g., office equipment, air

conditioning units, generator parts, mall furniture) upon delivery.

• Generates, prints, and physically affixes property asset tags/barcodes to

newly acquired items across assigned corporate and site locations.

• Encodes new asset details—including serial numbers, specifications,

custodian assignments, purchase dates, and property locations—into the MS

Excel Fixed Asset Registry.

Inventory Control & Stock Movement Tracking:

• Logs daily receipt and issuance of site-level maintenance supplies, uniforms,

tools, and office consumables.

• Monitors stock movement forms, Accountable Form Gate Passes, and Asset

Transfer Requests (ATRs) for equipment moved between sites or

departments.

• Assists site teams in performing monthly physical stock counts for store and

maintenance inventories.

Asset Audit & Reconciliation Assistance:

• Participates in scheduled and spot physical count audits of fixed assets

across shopping malls, commercial spaces, and head office units.

• Compares physical count results against general ledger inventory records,

identifying and logging discrepancies, damages, or unrecorded asset

movements.

• Assists in preparing documentation for retired, broken, or unserviceable

assets scheduled for scrap sales or formal disposal.

Administrative, Document & Reporting Support:

• Maintains systematic digital and physical files for asset turnover receipts,

equipment warranties, transfer slips, and disposal forms.

• Encodes and prepares monthly fixed asset tracking summaries, inventory

status updates, and variance reports using MS Excel.

• Routes asset transfer approvals and audit documentation via DocuSign for

electronic sign-offs.

• Performs other administrative duties assigned by the Procurement and Fixed

Asset Manager.

Job Requirements

Education: Bachelor’s Degree in Business Administration, Accounting

Technology, Commerce, Industrial Management, Office Administration, or a

related field.

• Knowledge: Sound understanding of basic fixed asset management concepts,

inventory logging practices, physical counting procedures, and asset tagging

protocols within commercial properties.