Purchasing Associate
The Henry Hotels & Resorts
About the role
The Purchasing Associate is responsible for assisting in the procurement of goods, supplies, equipment, and services required by The Henry Hotels and Resorts and its managed properties. The role ensures that purchase requests are processed accurately and on time, suppliers meet established standards, and purchases comply with company policies, approved budgets, quality requirements, and authorization procedures. The position coordinates with property departments, Finance, suppliers, and other stakeholders to support efficient purchasing operations, maintain proper procurement documentation, and help achieve cost efficiency across the group.
Key responsibilities
Receive, review, and process purchase requests from corporate and property-level departments
Prepare and issue requests for quotation (RFQs) and canvass suppliers for required goods and services
Compare supplier quotations based on price, quality, specifications, availability, delivery timelines, and payment terms
Prepare purchase orders (POs) for review and approval in accordance with established procurement procedures
Monitor the status of purchase orders and follow up on pending deliveries and outstanding orders
Identify and canvass potential suppliers to obtain competitive pricing and suitable product options
Maintain an updated supplier database, including contact details, product offerings, quotations, and payment terms
Coordinate with suppliers regarding product specifications, availability, delivery schedules, invoices, and other procurement concerns
Monitor supplier performance in terms of product quality, pricing, delivery reliability, and responsiveness
Track purchase orders and coordinate delivery schedules with suppliers and requesting departments
About you
Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Hospitality Management, or a related field
At least 1–2 years of experience in purchasing, procurement, inventory, or supply chain operations is preferred
Experience in hotels, resorts, restaurants, or other hospitality-related businesses is an advantage
Familiarity with supplier canvassing, quotation comparison, purchase orders, and procurement documentation
Proficient in Microsoft Excel and other Microsoft Office applications
Strong organizational, analytical, negotiation, and follow-up skills
Good communication and interpersonal skills
High attention to detail, integrity, accountability, and ability to meet deadlines
Ability to manage multiple purchase requests and coordinate with several properties or departments
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