Treasury Staff

JOB SUMMARY:

Under the close supervision of the Cashier, provides administrative and clerical

support in facilitating the completeness of accounts payable documents, disbursements, and ensures that all paid documents are properly filed and secured. Maintains records of daily deposit summary, weekly petty cash fund report, miscellaneous sales deposit summary, and issued official receipts. Responsible for monthly bank reconciliation, summary of returned (bounced) checks, outstanding checks, cash on hand, and disbursements. Accountable for counter-checking of cash and checks received from sales and office remittances. Updates/encodes daily sales collection on payment program system provided.

DUTIES & RESPONSIBILITIES :

1. Processing SAP, accurately process Accounts Payable Vouchers (APV) and manage outgoing payments within the SAP accounting system.
2. Assisting in the timely preparation of check payments, billing payment slips, and fund transfers for E-Gov and BIR requirements.
3. Preparing all payment slips and deposit slips, and updating the passbook daily.
4. Processing and emailing expanded Withholding Tax (EWT Form 2307) certificates for all utilities and received invoices.
5. Ensuring all Sales Invoices for the month are downloaded into SAP to facilitate the inputting of incoming sales by customer using Provisional Receipt (PR) numbers.
6. Generating Collection Receipts (CR) in SAP and maintaining a Daily Summary Report in Excel.
7. Printing monthly Collection Receipts and submitting the yellow copies to the Accounting Department.
8. Recording all Sales Credit Notes monthly and submitting hard copies with complete attachments to the Accounting Department.
9. Preparing the department’s Daily Time Records (DTR) every 15 th and 30 th of the month. Submitting copies to HR and the security guard’s desk.

10. Monitoring soft copies of PRs from Marketing and Sales, printing it sequentially by PR number.

11. Organizing and maintaining a systematic physical and digital filing system for all vouchers,

receipts, and invoices.

12. Consolidating and filing all released checks monthly and ensuring timely transmittal to the Accounting Department.

13. Monitoring and tracking Accounts Receivable (collections) and Accounts Payable (payments) to ensure all financial records remain updated.

14. Preparing a Petty Cash Voucher once the approved Cash Advance form is received by the Cashier for fund release.

15. Records all collections received from office remittances by gathering all raw data required for proper preparation to ensure all payments are recorded for the period.

16. Records and deposits cash/dated checks on time by preparing a daily deposit summary to ensure all deposits are made intact.

17. Records and updates post-dated checks by preparing a summary of outstanding checks (post-dated checks) and returned checks (bounced) to ensure all are reported and recorded

in that period.

18. Records and reconciles bank statements against daily deposits by preparing monthly bank reconciliations to manage and monitor cash flow.

19. Records all cash on hand and cash disbursement by preparing petty cash vouchers with authorized signatures and necessary attachments as well as preparing petty fund cash reports to ensure all cash disbursed are recorded properly on the date released and received.

20. Deposits (cash/dated checks) at Allied Bank Corp. and processes bill payments.

21. Practices religiously company rules and regulations on personnel conduct and other policies or programs concerning safety, security, energy and materials conservation. Interprets such rules and regulations in the course of implementation should the occasion arise.

22. Performs other functions which may be assigned by the immediate superior from time to time.