ACCOUNTING ASSISTANT

JOB DESCRIPTION:

An Accounting Assistant provides foundational administrative and clerical support to the accounting and finance department. This role is responsible for processing day-to-day financial transactions, maintaining accurate ledger records, filing financial documents, and assisting with routine reconciliations. Working under the direct supervision of accountants or finance managers, the Accounting Assistant ensures that vendor invoices, payments, client billings, and basic expense reports are accurately tracked and processed in a timely manner.

JOB REQUIREMENTS/QUALIFICATIONS:

●Bachelor's Degree in Accounting, Finance, or related field.

●1-2 years of experience in an accounting or finance role.

●Proficiency in Microsoft Excel and accounting software.

●Strong attention to detail and organizational skills.

●Basic understanding of accounting principles.

●Excellent written and verbal communication skills.

●Ability to handle confidential information responsibly.

●Strong time management and multitasking abilities.

●Experience with QuickBooks or similar software is a plus.

●Ability to work independently and as part of a team.

EMPLOYMENT TYPE: initially under a 6-month service agreement; regularization based on acceptable performance

JOB RESPONSIBILITIES:

●Assist with the preparation of financial statements and reports.

●Process invoices and manage accounts payable/receivable.

●Reconcile bank statements and financial discrepancies.

●Maintain accurate and up-to-date financial records.

●Support month-end and year-end closing processes.

●Assist with internal and external audits.

●Prepare and submit tax forms and documents.

●Monitor and manage petty cash and expense reports.

●Enter financial data into accounting systems.

●Communicate with vendors and clients regarding payments.

Invoice & Payment Processing: Review, verify, and enter vendor invoices, bills, and payment requests into the accounting system for accounts payable processing.

Accounts Receivable Support: Assist with preparing client invoices, tracking incoming customer payments, issuing receipts, and following up on basic payment inquiries.

Data Entry & Recordkeeping: Maintain accurate financial databases, input daily transactions into general ledgers, and maintain organized digital and physical filing systems for audit readiness.

Basic Reconciliations: Assist accountants with routine bank, credit card, and vendor statement reconciliations to identify basic discrepancies.

Expense Report Review: Check and verify employee expense claims and petty cash vouchers for proper receipts, authorizations, and policy compliance.

General Clerical & Administrative Support: Answer routine financial queries from vendors or internal teams, prepare financial documentation for audits, and provide general assistance during month-end closing processes.