ACCOUNTING ASSISTANT
VALUEHOME FURNITURE TRADING
JOB SUMMARY
The Accounting Assistant is responsible for providing administrative and clerical support to the Accounting Department by maintaining accurate financial records, processing accounting transactions, preparing financial documents, and assisting with the monitoring of company income, expenses, payables, and receivables.
The position ensures that financial transactions are properly documented, recorded, confidentially documents, and organized in accordance with company policies and established accounting procedures. The Accounting Assistant also assists in reconciling accounts, verifying supporting documents, preparing reports, and maintaining the confidentiality and accuracy of financial information.
KEY RESPONSIBILITIES AND DUTIES
Accounting Records and Documentation
Record and maintain accurate financial transactions in the company's accounting system or spreadsheets.
Organize, file, and maintain accounting documents, including invoices, receipts, vouchers, and payment records.
Verify the completeness and accuracy of supporting documents before processing transactions.
Assist in preparing journal entries and updating accounting records under the supervision of the Accounting Head.
Ensure that all financial documents are properly labeled, filed, and readily accessible for reference and auditing.
Accounts Payable and Receivable
Assist in monitoring accounts payable, including supplier invoices, payment schedules, and outstanding obligations.
Monitor accounts receivable, customer payments, and outstanding balances.
Verify payment requests, collection records, and supporting documents before submission for approval.
Assist in tracking overdue accounts and coordinating with the appropriate departments regarding pending payments or collections.
Maintain updated records of supplier and customer transactions.
Cash, Cheque’s, Expenses, and Financial Monitoring
Assist in monitoring daily cash transactions, expenses, and other financial activities.
Check the completeness of cash disbursement and collection documents.
Assist in preparing cash reports, expense summaries, and reimbursement records.
Help monitor petty cash transactions and verify supporting receipts and liquidation documents.
Report discrepancies, incomplete documentation, or unusual transactions to the immediate Accounting Head.
Bank and Account Reconciliation
Assist in reconciling bank statements with company cash records.
Compare recorded transactions against bank statements, receipts, payment vouchers, and other supporting documents.
Identify discrepancies and coordinate with the responsible personnel for verification and correction.
Assist in maintaining accurate and updated cash, bank, and subsidiary ledger records.
Financial Reports and Month-End Support
Assist in preparing periodic accounting reports, expense summaries, and transaction schedules.
Compile financial data, data analysis, data reconciliation and supporting documents.
Assist in month-end and year-end closing activities.
Help prepare schedules for accounts payable, accounts receivable, cash balances, and other assigned accounts.
Ensure that accounting records are updated and properly organized within established deadlines.
Tax and Audit Documentation Support
Assist in organizing invoices, receipts, and other documents required for tax compliance and financial reporting.
Help prepare supporting schedules and documents requested by the Accountant Accounting Head, external auditor, or authorized personnel.
Maintain orderly records for internal reviews, external audits, and regulatory requirements.
Coordinate with the Accounting Department to ensure that required documents are complete and available when needed.
Follow up on missing invoices, receipts, delivery documents, purchase orders, and payment approvals.
Assist in maintaining proper documentation of company transactions.
Perform other accounting-related administrative duties as assigned by the immediate supervisor.
QUALIFICATIONS AND REQUIREMENTS
Educational Background
Graduate of a Bachelor's degree in Accountancy, Accounting Technology, Management Accounting or Financial Management.
At-least 2 years and above experience for this position.
Work Experience
Preferably with experience in accounting, bookkeeping, financial documentation.
Experience handling accounts payable, accounts receivable, cash transactions, or bank reconciliation is an advantage.
Familiarity with accounting procedures and basic financial reporting is preferred.
Technical Skills
Basic to intermediate knowledge of accounting principles and bookkeeping procedures.
Proficiency in Microsoft Excel (Pivot table, VLOOKUP and other Accounting Formula) and other Microsoft Office applications and Accounting software.
Familiarity with accounting software or computerized accounting systems is an advantage.
Ability to prepare, organize, and verify financial documents accurately.
Strong understanding of accounts payable, accounts receivable, cash monitoring, and reconciliation procedures.
Personal Competencies
Strong attention to detail and accuracy.
Good organizational and time-management skills.
Honest, trustworthy, and responsible in handling financial information.
Ability to meet deadlines and manage multiple tasks.
Good communication and coordination skills.
Willingness to learn and follow established accounting procedures.
Ability to work independently and collaboratively with other departments.
Maintains confidentiality and exercises sound judgment when handling company records.
REPORTING AND WORKING RELATIONSHIPS
Reports To:
Accounting Head
Finance Manager, or other designated immediate supervisor
PERFORMANCE EXPECTATIONS
The Accounting Assistant is expected to:
Maintain accurate, complete, and updated accounting records.
Ensure the proper filing and availability of financial documents.
Process assigned accounting transactions within established deadlines.
Assist in reconciling accounts and identifying discrepancies promptly.
Maintain confidentiality and security of financial information.
Comply with company policies, accounting procedures, and authorized approval processes.
Coordinate effectively with other departments to resolve documentation issues.
Demonstrate integrity, accountability, professionalism, and attention to detail in all assigned duties.
SCOPE OF AUTHORITY AND ACCOUNTABILITY
The Accounting Assistant is responsible for the accuracy and completeness of assigned accounting records and supporting documents.
All financial transactions must follow the company's established procedures and approval requirements.
The position does not independently authorize payments, approve expenditures, or make financial commitments unless specifically delegated in writing by authorized management.
Any discrepancies, suspected irregularities, or unsupported transactions must be reported promptly to the immediate Accounting Head.
All financial records and confidential company information must be handled securely and disclosed only to authorized personnel.
GENERAL RESPONSIBILITIES
The Accounting Assistant shall perform other reasonable and relevant accounting or assigned by the immediate supervisor or management, provided these duties are consistent with the position's responsibilities, qualifications, and company policies.
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