AP Coordinator
Internship
Booth
- Manage the Accounts Payable mailbox, prioritizing and organizing tasks daily.
- Adhere to company policies and procedures related to accounts payable.
- Manage various invoice logs in the Invoice Solution system.
- Work collaboratively with cross-functional teams to resolve issues.
- Ensure the timely processing of non-inventory and inventory bills using the FIFO (First In, First Out) method.
- Validate and verify invoices after OCR (Optical Character Recognition) processing and obtain the necessary approvals before payment.
- Perform accurate three-way matching (3WM).
- Apply analytical skills and sound judgment to identify root causes, solve problems, and handle complex issues requiring in-depth assessment.
- Adhere to agreed-upon Standard Operating Procedures (SOPs) and Service Level Agreements (SLAs).
- Request statements from all assigned vendors and perform mandatory monthly reconciliations to resolve discrepancies promptly.
- Respond to vendor inquiries within the agreed SLA of 24 hours.
- Assist with documentation for annual audits.
- Perform administrative duties and ad hoc projects as assigned.
- Prepare reports to track key performance indicators (KPIs).
- Assist with and ensure the completion of month-end tasks before the close of the accounting period.
- Manage vendors paid by credit card and handle complex vendor accounts.
- Serve as backup for the Accounts Payable Team Lead. Requirements What You'll Bring to the Team
- An accounting-related university degree or college diploma.
- A minimum of 3 years of experience in accounts payable.
- Proficiency in accounting software and accounting principles.
- Intermediate to advanced Excel skills, including VLOOKUP, PivotTables, and formulas.
- Basic knowledge of Canadian taxes, including GST/HST/QST calculations.
- Strong interpersonal skills, with the ability to collaborate effectively and build relationships.
- A self-motivated and resourceful approach, with the ability to work with minimal supervision.
- High attention to detail, particularly in invoice entry.
- The ability to think outside the box and identify effective solutions.
- Professionalism and the ability to handle confidential information.
- The ability to work in a fast-paced environment with ambiguity and constant change.
- Excellent organizational skills and the ability to manage multiple deadlines simultaneously.
- Strong analytical and problem-solving skills.
- Excellent written and verbal communication skills, a strong work ethic, a self-starter mindset, and a commitment to excellent client service.
- Experience using Tipalti and NetSuite accounting software.
- Experience in e-commerce, manufacturing, or consumer packaged goods industries.
- Experience with Microsoft and Google Workspace.
- Experience using multiple ad hoc applications for work.
- Retracted invoices.
- Bills processed daily and weekly.
- Bills placed on hold.
- Vendor reconciliations.
- Invoice logs.
Vacancy posted 15 hours ago
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