Bid Solicitor

Responsibilities

Market & bench building

• Build and continuously expand TriArc’s qualified trade partner database by trade, geography, capacity, and performance.
• Run ongoing prequalification (financials, safety, workload, bonding) in coordination with Accounting.

Bid strategy & scheduling

• Publish the rolling Bid Calendar ; align milestones with Estimators/PMs and owners/architects.
• Break down drawings/specs into clear trade packages ; assign scope sheets and alternates.

ITB execution

• Prepare Invitation to Bid packages (drawings, specs, addenda, bid forms, alternates, due dates, delivery method).
• Post to BuildingConnected; segment targeted lists; personalize top-tier outreach.

Relentless follow-up

• 3-touch cadence (Day 1 email + Day 3 call/text + Day 5 confirmation) and pre-deadline “nudge” to secure commitments.
• Track interest/no-bid reasons; backfill gaps early; escalate risk areas to Estimating.

Bid intake & leveling

• Receive bids, confirm inclusions/exclusions, and level against scope sheets; flag outliers and VE options.
• Package a clean Bid Leveling Matrix for Estimators/PMs with award recommendation.

Data & feedback loops

• Score and rate trade partner performance post-award (price accuracy, quality, safety, schedule).
• Run post-bid debriefs; capture lessons learned to refine future ITBs.

Brand & relationship

• Be TriArc’s front door for subs: fast answers, fair process, respectful communication, and values-based partnership.

Required Traits & Skills

• Excellent Communication Skills
• Hunter mentality: proactive, persistent, upbeat on the phone; comfortable making 30–50 quality contacts/day in peak cycles.
• Construction fluency: understands typical scopes (CSI divisions), alternates, addenda, and gaps that derail bids.
• Process discipline: lives in checklists, documents everything.
• Communication: crisp writing, professional phone presence, tact with hard-bid deadlines.
• Values fit: Do what you say • Do the right thing • Gumption • Stick-to-itiveness • Passion/Enthusiasm.

Nice-to-Have

• Customer Service / Appointment Setting experience
• GC pre-con/bid desk experience or supplier/manufacturer rep background.
• Existing DFW sub network across interiors, ground-up flex/industrial, retail shells.

Key KPIs & Scorecard (reported weekly)

• % trade packages with 3+ bids (primary KPI)
• Avg. bids per trade
• % bids on time

coverage gaps prevented (and when caught)

• Prequal completion rate / expirations cured
• Diversity/bench depth by top 15 trades
• ITB→Bid cycle time
• Trade partner satisfaction pulse

Sample Weekly Cadence

• Mon: Publish bid calendar; align with Estimators; identify coverage risks.
• Tue–Thu: ITB sends, follow-ups, phone blocks, addendum broadcasts, pre-deadline confirmations.
• Fri: Deliver leveled bid matrices; update KPIs; partner thank-you touchpoints.

Technical Requirements:

• Computer: Intel i5 processor or equivalent with at least 8GB RAM
• Internet: Minimum 50 MBPS download speed
• Dual Monitor is required
• Noise cancellation headset
• HD Cam (Clutter Free, Ideally Plain Well-lit background) 

Job Details:

• Job Type: Full-time (40 hours per week)
• Schedule: Monday to Friday 8:30 AM – 4:30 PM CDT - Monday to Friday 9:30 PM - 5:30 AM PHT

Salary Range: PHP 40,000 – 65,000 monthly, depending on experience.