School Office Manager

• Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
• Manage school-wide phone, email, and in-person communications including:
• Answer phones
• Greet/direct visitors and students arriving at the office
• Implement registration, badging and visiting procedures for parents and guests
• Help create and distribute school newsletters, surveys, and other notifications
• Assist with school events such as Parent Orientation, Open House, school outings, and field trips
• Ensure a clean and welcoming environment is maintained
• Support student enrollment goal and retention processes including:
• Participate in information sessions
• Produce welcome packets and mailers
• Conduct tours and student/parent orientations
• Input student and staff data into the appropriate systems
• Request and obtain records for newly enrolled students
• Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:
• Ensure 100% on-time and complete daily attendance submissions
• Complete all required steps of the truancy process
• Process student withdrawals
• Prepare and maintain transcripts
• Fulfill records requests within policy guidelines
• Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
• Participate in annual student record audits
• Perform administrative support functions such as:
• Preparing reports
• Filing
• Processing incoming and outgoing mail and packages
• Coordinating meetings and events
• Maintaining calendars
• Maintain appropriate levels of office supplies and other material inventory
• Log and report issues pertaining to office equipment, technology, custodial, and facilities
• Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed
• Maintain meal count lists and communicate monthly food calendars
• Ensure timely and accurate completion of human resource processes including:
• I-9 verification for new hires
• Weekly time & attendance submissions for 100% of staff
• Offboarding
• Actively participate in school staff meetings, committee meetings and professional development events
• Perform other duties as assigned

• Associate’s degree: Bachelor’s degree preferred
• Minimum two (2) years’ office management experience
• High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
• Experience learning and mastering new computer programs
• High quality written and verbal communication skills
• Excellent organization and time management skills
• Ability to work independently and contribute to a team
• Professional, punctual and self-motivated
• Understanding and ability to manage confidential information
• Ability to lift 25 lbs.
• Ability to pass federal and state criminal background checks (FBI/BCI)
• Experience working in an education setting preferred

• Paid time off
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Voluntary life insurance (employee, spouse, child)
• Discounted childcare at Early Learning Academies locations

• Medical, dental, and vision insurance
• Employee Assistance Program
• Voluntary short-term disability insurance
• Voluntary long-term disability insurance

• Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals

Benefits

Vision insurance
Medical insurance
Dental insurance
Disability insurance