Administrative & Operations Coordinator

Administrative & Operations Coordinator (Future Executive Assistant)

Full-Time | Remote

Salary Range: [$X–$X/hr] | Shift: [Shift and hours, EST]

We’re looking for an Administrative & Operations Coordinator to join a growing professional services firm. This role offers strong potential to become a long-term position, with a path into an Executive Assistant role supporting a senior partner. If you’re highly organized, proactive, and the type of person who anticipates what needs to be done before being asked, we’d love to hear from you.

What You’ll Be Responsible For

• Support billing and invoicing, accounts payable, and new matter opening

• Prepare and track expense and credit card reports

• Coordinate employee onboarding and offboarding

• Organize staff meetings and handle day-to-day office administration

• Manage calendars, scheduling, appointment setting, and inbox/email correspondence

• Handle follow-up communications, document preparation, and file management

• Perform data entry, research, and help create and improve internal processes

• Manage shifting priorities and handle confidential information with discretion

• Transition into Executive Assistant duties over time: heavy calendar management, preparing reports and presentations, and coordinating projects for a senior partner

What We’re Looking For

• Proven experience in administrative support, office operations, or executive/virtual assistance

• Working knowledge of accounting, bookkeeping, and invoicing

• Experience with expense reporting, accounts payable, and calendar and inbox management

• Highly organized, proactive, and resourceful, with the ability to work without waiting for direction

• Comfortable with technology and quick to learn new systems

• Strong written communication skills and professional follow-through

• Ability to handle sensitive, confidential information with integrity

• Reliable internet connection and a dedicated remote workspace

Bonus Points If You Have

• Experience supporting senior executives, partners, or leadership teams

• Background in a law firm or professional services environment

• Experience with HR support tasks such as onboarding and offboarding

• Skill in preparing reports and presentations

• Experience managing projects and multiple competing priorities

Why This Role Is Worth Considering

• Competitive compensation based on experience

• 100% remote with a consistent schedule

• Long-term opportunity with a clear growth path into an Executive Assistant role

• Exposure to senior leadership and a wide range of business operations

• Supportive, collaborative team environment

We’re actively reviewing applications and moving quickly with qualified candidates.