Accounting and Purchasing Coordinator- NIGHT SHIFT

About the Role

The Accounting & Purchasing Coordinator is responsible for supporting day-to-day accounting operations while owning the end-to-end purchase order (PO) process. This role bridges accounting and procurement by ensuring accurate financial tracking of purchases, maintaining PO integrity, and supporting timely and accurate transaction processing. This position works closely with the Accounting Clerk, Staff Accountant, Controller, and operations team to ensure purchasing data is accurate, up to date, and aligned with financial records.

Responsibilities

Purchase Order Management (Core Function)

• Issue purchase orders to suppliers based on internal requests and approvals
• Maintain and update POs throughout their lifecycle, including:
• Line item adjustments and drawdowns
• Updates to delivery dates (ETA/promise dates)
• Price revisions and quantity changes
• Ensure POs accurately reflect current supplier commitments and internal needs
• Communicate with suppliers and internal teams regarding PO changes or discrepancies
• Monitor open POs and follow up on outstanding items

Accounting / Bookkeeping Support

• Assist with general bookkeeping tasks, including:
• Data entry and transaction recording
• Account reconciliations & key tasks (as assigned)
• Maintaining organized financial records
• Support month-end close processes
• Work with the Accounting Clerk to ensure alignment between POs, receipts, and invoices (3-way match support, where applicable)

Accounting Clerk Backup Support

• Serve as backup to the Accounting Clerk during periods of high workload, absence, or vacation
• Assist with accounts payable and accounts receivable transactional tasks, including:
• Invoice entry and processing
• Payment application and allocation
• Basic vendor and customer account inquiries
• Support timely processing of transactions to maintain workflow continuity
• Ensure accuracy and adherence to established procedures and internal controls while performing backup duties
• Coordinate closely with the Accounting Clerk and Controller to prioritize tasks during coverage periods

Data Integrity & Reporting

• Maintain accurate and organized records of all purchase orders and related documentation
• Generate and maintain reports on open POs, commitments, and purchasing activity
• Identify discrepancies between POs, invoices, and receipts and escalate as needed
• Support audit requests related to purchasing and transactional records

Process Improvement

• Help develop and improve PO tracking and maintenance processes
• Recommend improvements to increase accuracy, efficiency, and visibility into purchasing activity
• Assist in maintaining internal controls related to purchasing and expenditures

Competencies and Qualifications

• 2+ years of experience in bookkeeping, accounting support, or purchasing/PO management
• Experience in a manufacturing or inventory-based environment strongly preferred
• Familiarity with ERP/accounting systems (e.g. QuickBooks, etc.)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and maintain accurate records
• Proficient in Excel / Google Sheet (sorting, filtering, basic formulas)

Key Qualities

• Organized: Process-driven with the ability to manage complex lifecycles and documentation.
• Collaborative: Strong communication skills across accounting and operations teams; a true team player.
• Analytical: Ability to identify discrepancies, generate reports, and interpret purchasing data.
• Detail-Oriented: A sharp focus on data accuracy and the integrity of financial records.
• Action-Oriented: A proactive problem-solver who handles transactional volume with speed and consistency.

What We Offer

• 100% Remote Work – Work from anywhere in the Philippines.
• Career Growth Opportunities – Gain hands-on experience, and continuous learning.
• Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.

Application Process

We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

The interview process includes a Recruiter Interview, Client Interview, and Assessment. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.

Core Values

Happiness – Have Fun

• We laugh, stay positive, and show gratitude and hospitality.
• We love making people feel good and creating memorable experiences.
• We foster a culture of professionalism, happiness, and fun.

Innovation – Raise the Bar

• We constantly seek creative ways to solve challenges and outperform yesterday, both internally and for our customers.
• We believe 'good' is never enough and aim to challenge the status quo.
• We strive to raise the bar in everything we do.

Passion – Love What You Do

• We deliver results with speed, excellence, and a relentless drive to succeed.
• We love what we do and willingly go the extra mile to achieve our goals.
• We celebrate and support people who aim for greatness, inspiring their teammates and elevating everyone around them.

Integrity – Do the Right Thing

• We do the right thing, even when it's difficult, unpopular, or unseen.
• We honor our commitments, keep our word, and acknowledge our mistakes openly.

Teamwork – Be Hungry, Humble & Smart

• We achieve more together — the impact we create is greater when we collaborate.
• We are a team not just because we work together, but because we trust, respect, and genuinely care for one another.
• We approach challenges with humility, curiosity, and a shared hunger to succeed.

We believe that by living these values, our client will continue to thrive as a premier, rapidly growing company that delivers exceptional value to our customers, our people, and our communities.