PHL - Project Coordinator

Job Title: Project Coordinator

Contractor Fee: $2,000–$2,200/month (USD)

Work Arrangement: Remote

Engagement Type: Independent Contractor

Commitment: Full-time (Approx. 40 hours/week)

Company Overview:

Tidal is a Direct Placement Agency that helps job seekers find job opportunities for real growth. We work with stable, responsible businesses that are experienced in remote hiring and are excited to welcome international team members. Tidal is owned and operated by consumer brand owners and operators. We have experience in offshore team-building and aim to help businesses leverage global talent.

About This Role:
We are hiring a Project Coordinator to support a SaaS company for Business Consulting and Services, a consulting-driven organization managing a mix of internal and client-facing projects. This role is focused on coordination and execution, ensuring timelines stay on track, deliverables are visible, and projects move forward smoothly. You will work closely with consultants who own the projects, acting as the operational backbone that keeps everything organized and aligned. This is not a project ownership role, but a critical support function that ensures consistency, visibility, and follow-through across multiple workstreams.

Key Responsibilities:

• Support consultants in coordinating projects within Asana, including building tasks, timelines, and dependencies

• Maintain and update project plans to ensure accuracy and real-time visibility

• Track deliverables across multiple projects and proactively flag risks, blockers, or delays

• Follow up on pending inputs and ensure stakeholders stay aligned and informed

• Schedule check-ins and support cross-functional coordination across teams

• Maintain strong Asana hygiene, including templates, naming conventions, and project structure

• Assist in preparing project status updates and reporting on overall project health

• Support end-to-end event coordination, including venue research, logistics, and vendor coordination

• Track event timelines, RSVPs, and key deadlines to ensure smooth execution

• Monitor and reconcile event-related expenses

• Provide general administrative and operational support as needed

• Assist with light social media coordination tasks, such as tracking posts and retrieving content when needed

Software/Platforms/Tools:

• Project management tools such as Asana (preferred), ClickUp, Monday.com, or Jira

• Google Workspace (Docs, Sheets, Drive)

• Communication tools such as Slack and Zoom

• Time tracking tools such as Everhour or similar

• Basic familiarity with social media platforms (nice to have)

Qualifications:

• At least 2 to 4+ years of experience in project coordination, project management, or operations support roles

• Experience using Asana or similar project management tools

• Formal project management training or certification (CAPM, PMP, PRINCE2, Google Project Management Certificate, or similar)

• Strong administrative background with high attention to detail

• Highly organized with the ability to manage multiple workstreams and shifting priorities

• Excellent written and verbal English communication (C1 or C2 level)

• Ability to work independently in a remote, fast-paced environment

• Proactive communicator who raises risks, blockers, and issues early rather than letting them drift

• Detail-oriented and able to spot inconsistencies, missing information, or operational gaps before being asked

• Calm and composed while managing multiple priorities and changing timelines

• Service-oriented and diplomatic when coordinating with consultants, contractors, leadership, and cross-functional stakeholders

• Comfortable working with US-based teams and familiar with professional communication norms and workflows

• Highly adaptable with a willingness to support evolving business and project needs

• Curious and process-minded, with interest in understanding the “why” behind workflows and decisions, not just task execution

Nice to have:

• Experience supporting consultants, agencies, or professional services teams

• Experience supporting US-based companies or remote international teams

• Experience in event coordination or vendor management

• Basic marketing or social media support experience

• Familiarity with Slack, Google Workspace, Everhour, or similar tools

Shift Schedule :

• Monday to Friday, flexible working hours during the US timezone; schedule to be discussed based on team and project needs