Finance Officer

Primary Objective of Position:

The Finance and Treasury Officer is responsible for overseeing and supervising the finance and treasury functions of the Company, including but not limited to treasury operations, cashiering, cash and fund management, banking transactions, budgeting, financial monitoring, cost management, disbursement control, and financial reporting support.

The position is responsible for ensuring effective cash flow management, financial control, fund security, regulatory and policy compliance, and operational financial efficiency in support of business and organizational objectives.

The position likewise oversees Finance, Treasury, Cashiering, and Purchasing personnel and provides supervision in employee performance management, manpower planning, policy implementation, and discipline administration within the department. The position may likewise provide finance, treasury, purchasing, and related operational support to the Company, its subsidiaries, affiliates, related entities, and other companies under common ownership or control, as may be assigned by Management.

The Finance and Treasury Officer is responsible to perform finance and treasury-related tasks and provide financial oversight, as may be assigned from time to time, for other companies owned or managed by Senior Management.

Duties and Responsibilities:

Overall Finance and Treasury Management

• Oversee the day-to-day finance and treasury operations of the Company.
• Supervise treasury, cashiering, finance support, and purchasing personnel to ensure efficient and compliant operations.
• Assist in the development, implementation, and monitoring of finance and treasury procedures, controls, and operational standards.
• Ensure proper financial coordination and support for business, operational, and management requirements.
• Recommend and implement process improvements to strengthen financial controls, treasury efficiency, and operational effectiveness.
• Monitor financial risks, liquidity requirements, and fund utilization to support sound financial management.

B. Treasury and Cash Management

• Perform and coordinate company treasury operations including but not limited to cash management, fund monitoring, and treasury-related transactions, subject to Management approval where required.
• Monitor daily cash movements, collections, disbursements, and fund balances.
• Ensure sufficient cash availability and proper fund allocation to support company operations.
• Prepare and review cash position reports, treasury monitoring reports, and fund utilization reports.
• Oversee safekeeping and control of company funds, checks, cash equivalents, and treasury documents.
• Monitor company liquidity requirements and recommend appropriate cash management strategies.
• Report treasury discrepancies, financial irregularities, or fund-related concerns to Management for proper action.

C. Cashiering Operations

• Oversee cashiering operations and ensure accurate handling of collections, cash receipts, deposits, and related transactions.
• Ensure proper issuance, recording, monitoring, and reconciliation of official receipts and cashiering documents.
• Monitor cashier accountability, cash balances, shortages, overages, and fund security controls.
• Ensure proper turnover, documentation, and reporting of cashiering transactions.
• Implement and monitor internal controls related to cashiering activities and fund handling.

D. Banking and Financial Transactions

• Oversee and coordinate banking transactions including but not limited to deposits, withdrawals, fund transfers, check processing, and online banking transactions.
• Maintain professional coordination with banks and financial institutions regarding treasury and financial concerns.
• Monitor and control issuance, receipt, recording, and safekeeping of checks and banking instruments.
• Review and oversee bank reconciliation and validation of banking transactions and balances.
• Ensure accurate filing, recording, and documentation of banking and treasury transactions.
• Evaluate banking arrangements and recommend improvements beneficial to company operations and financial management.

E. Disbursement and Payment Management

• Perform and coordinate company disbursement and payment processing activities, subject to applicable approval authorities.
• Ensure timely and accurate processing of supplier payments, reimbursements, payroll-related funding requirements, operational expenses, and approved financial obligations.
• Review payment requests and supporting documents for completeness, validity, and proper approval prior to payment release.
• Monitor payment schedules and due dates to ensure timely settlement of obligations.
• Coordinate with Accounting, Purchasing, Operations, and other departments regarding treasury and payment requirements.
• Maintain proper controls over fund release and payment authorization processes.

F. Budgeting and Financial Planning

• Perform and coordinate the preparation, consolidation, monitoring, and review of company budgets, subject to Management approval.
• Perform and coordinate with department heads regarding budget proposals and financial requirements.
• Monitor budget utilization and ensure alignment with approved financial plans.
• Analyze variances between actual and budgeted expenditures and recommend corrective actions as necessary.
• Provide Management with budget financial planning support.
• Assist in forecasting financial requirements and supporting strategic financial decision-making.

G. Cost Management and Financial Monitoring

• Oversee cost monitoring and financial control measures to support operational efficiency and profitability.
• Monitor company expenses and identify opportunities for cost savings and financial improvement.
• Review operational and departmental spending patterns and recommend cost control initiatives.
• Assist in evaluating the financial impact of operational activities and business decisions.
• Prepare and analyze cost and expenditure reports for Management review and decision-making support.

H. Documentation and Records Management

• Ensure organized maintenance and safekeeping of treasury, finance, cashiering, banking, payment, and purchasing records.
• Maintain complete and accurate financial logs, treasury files, transaction monitoring records, and supporting documents.
• Ensure confidentiality, integrity, and proper handling of financial and treasury information.
• Establish proper records retention and documentation controls within the department.

I. Compliance, Audit, and Internal Control

• Ensure compliance with company policies, finance and treasury procedures, purchasing procedures, and internal control requirements.
• Support and coordinate audit requirements and ensure availability of finance, treasury, purchasing, and related records and reports.
• Strengthen and monitor financial and treasury controls to safeguard company assets and funds.
• Ensure adherence to company approval matrices, fund control procedures, purchasing controls, and financial governance requirements.
• Investigate and report financial discrepancies, control issues, or irregularities to Management.
• Promote professionalism, accountability, teamwork, and compliance within the department.
• Employee discipline, final performance decisions, manpower planning, and other personnel actions requiring Management or HR authority shall remain subject to the applicable approval and authority structure.
• Coordinate with HR regarding employee relations, attendance concerns, disciplinary matters, and administrative cases involving departmental personnel, subject to applicable company policies and Management/HR approval.
• Provide feedback and recommendations to the Finance Manager / General Manager / Senior Management, as applicable, regarding manpower requirements, staffing movements, performance concerns, and employee development needs.
• Coordinate and support the day-to-day work, performance monitoring, orientation, training, and development of Finance, Treasury, Cashiering, and Purchasing personnel.

J. Employee Supervision and HR-Related Responsibilities

K. Coordination and Administrative Management

• Perform and coordinate with internal departments and external parties regarding finance, treasury, purchasing, and operational financial concerns.
• Perform and coordinate with the Purchasing Department regarding procurement activities, supplier payments, purchasing controls, budget utilization, and operational requirements.
• Monitor and oversee purchasing-related documentation and processes to ensure compliance with company policies, approval authorities, and financial control requirements.
• Provide finance, treasury, and purchasing support to Management and operational teams as needed.
• Prepare reports, presentations, and financial updates required by Management.
• Perform other finance, treasury, supervisory, purchasing, and administrative functions as may be assigned by Management.
• Occasionally visit branches to ensure all company policies, finance procedures, treasury controls, purchasing policies, and operational standards are properly implemented.

Working Conditions / Other Requirements

• Must be amenable to working onsite from Monday to Saturday, 8:00 AM to 5:00 PM.



Others: Performs other related duties and responsibilities that may be assigned from time to time, as necessary for the efficient operation of the company and consistent with the employee’s position and qualifications.