Procure to Pay Analyst

Responsibilities

A PTP Analyst is responsible for efficiently managing end‑to‑end accounts payable operations, including invoice processing, expense claims, and inter‑company billings. The role ensures accurate financial recording, timely payments, and compliance with company policies, tax regulations, and internal controls. A PTP Analyst also supports vendor and internal stakeholder inquiries, maintains financial records, coordinates invoice processing activities, and contributes to service excellence and continuous process improvement.

Operational Management

Supplier Invoices

• Conduct three‑way matching with Purchase Order and GRNs in case of Purchase Order based invoices.
• Ensure proper approval and authorization in case of Non‑Purchase Order based invoices.
• Account accurately the invoice in correct code and timely payment.

Employee Time and Entertainment Expense Claim

• Carry out checks to ensure that employees' claims are as per country expenses reimbursement policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in correct code and timely payment.

Inter‑Company Invoices

1. Check accuracy of Inter‑company invoices as per policy.
2. Ensure the expense claims are duly approved by relevant authority.
3. Account accurately the Claim in correct code and timely payment.

Additional Responsibilities

• Process VAT claims received from tax department of local country office.
• Prepare batches of invoices for data entry.
• Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meet legal, statutory audit and internal control requirements.
• Provide support for resolving vendor queries, vendor statements of accounts.
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.
• Build relationship of trust with customer, and other team members.
• Comply with other instruction as directed.

Performance & Service Management

Execute work in accordance with the service management framework by providing timely and accurate customer service.

Coordinate and manage communication channels and helpdesk tickets related to invoice processing status.

Ensure build and implementation of best practices.

Qualifications

• Graduate of a four‑year course, preferably accountancy or business related.
• 1‑3 years experience in accounting functions.
• Recognised general accounting qualification is a plus.
• Sound ERP knowledge (SAP, Oracle, MSNav).
• Must have advanced Excel skills and proficient in basic math skills.
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expenses claims and Inter‑company accounting.
• Good negotiation, complex payment and allocation issues skills.
• Broad Accounting and Vendor Management knowledge and strong financial knowledge.
• Strong influence and impact.
• Able to establish credibility with internal/external customers.