SMO Associate
Full-time
Gano I-Touch Philippines Incorporated
DUTIES AND RESPONSIBILITIES:
- Manage and maintaining the executive's complex schedule such as meetings, appointments and travel arrangements.
- Act as a primary point of contact for the executive responding promptly to emails, messages, phone calls and inquiries.
- Oversee planning and execution of meetings, conferences and corporate events along with gathering right information (agenda, materials, comprehensive meeting notes, tracking action items)
- Document preparation such as presentations, reports, memos and financial statements.
- Responsible for arranging in travel logistics including flights, accommodation, transportation and tracking daily expenses, reimbursement to support smooth office operations.
- Perform a variety of administrative functions to ensure efficient office operations.
- Managing special projects and ad hoc initiatives requiring effective multitasking and project management abilities.
- Assist in sourcing suppliers and premium giveaways for promotions and events.
- Social media assistance (Facebook, Instagram...)
- Respond to customer inquiries via the company's official page and email.
- Provide support for year-round event and project management activities.
- Administer stock agreements and conduct orientations as part of operations management.
- Support sales team with administrative and operational tasks.
- Preparation of request, reimbursement for complimentary products.
- Manage all centers, clients related documentation including agreements, rentals, permits, contracts and other administrative sales operations.
- Assist with sales programs and events to support business growth.
- Creating and editing videos, photos and reels.
- Handle and manage ecommerce related
QUALIFICATIONS:
- Bachelor's Degree in Business Management, Administration, Sales, Marketing or any related field.
- 1-2 years extensive experience supporting executives in high level administrative such as Executive Assistant or Personal assistant
- Strong organizational and time management skills with ability to prioritize tasks and meet deadlines.
- Excellent verbal, interpersonal and written communication skills.
- Technically proficient in using a range of office, productivity tools or relevant software (Microsoft office, PowerPoint, Excel, Canva, Adobe Photoshop etc..)
- Maintains strict confidentiality and professionalism with integrity and discretion.
- Strong problem solving skills with proactive approach to any challenges.
- Consistently delivers high quality work and minimal supervision.
Vacancy posted 5 days ago
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