Executive Assistant/Takeoffs

Takeoff / Executive Assistant

We are looking for a highly organized and detail-oriented Executive Assistant with strong expertise in construction takeoffs to support both administrative and technical functions. This role combines executive support with estimating responsibilities, ensuring smooth operations across project management, client communication, and construction documentation.

Key Responsibilities

• Perform construction takeoffs using specialized software (e.g., PlanSwift, Bluebeam, or similar).
• Prepare and maintain cost estimates, material lists, and project documentation.
• Support executives with scheduling, correspondence, and administrative tasks.
• Track project progress, deadlines, and deliverables to ensure timely completion.
• Coordinate with contractors, suppliers, and clients to gather and verify project requirements.
• Maintain organized records of bids, proposals, and contracts.
• Assist in preparing presentations, reports, and summaries for management.
• Handle confidential information with discretion and professionalism.

Qualifications

• Education: Bachelor's degree in Business Administration, Construction Management, or related field preferred.
• Technical Skills:
  • Proficiency in construction takeoff software (PlanSwift, Bluebeam, AutoCAD, or similar).
  • Familiarity with CRM tools (e.g., Pipedrive) and project management platforms.
• Experience:
  • Minimum 2–3 years of experience in construction estimating, project coordination, or executive assistance.
  • Background in construction or interior design industry preferred.