Accounting Assistant

File Management and Monitoring:

• Regularly check and monitor files uploaded to Google Drive, including Deposit Sales, Attendance, Accounts Receivable, POS Attachments, Manual DSDR, MSDR & Expenses, Purchases, and BIR reports.
• Ensure daily updates and accuracy of the files to support timely report generation as requested by management.

Accounts Payables:

• Verify receipts submitted by purchasing encoders with store records.
• Coordinate with suppliers for bi-monthly countering of accounts.
• Prepare checks for payments after thorough verification, pairing, and computation of accounts.
• Submit prepared checks for review by the supervisor or admin before obtaining final approval from management.

Accounts Receivables:

• Perform daily checks to ensure Accounts Receivable records are updated.
• Reconcile counters received from the Cashier with AR records, preparing necessary reports for sister companies.
• Follow a process similar to payables for check preparation after validation.

DSDR Report Checking:

• Review monthly DSDR reports to ensure accuracy in summaries and completeness of attachments.
• Prepare the reports for further auditing by the designated audit team.

BIR Report Verification:

• At the end of each month, verify BIR reports for completeness and accuracy on Google Drive before submission to Compliance.

Payroll Verification:

• Confirm and verify all employee leaves, absences, OB, undertime, and tardiness to ensure records align with HR data.
• Conduct thorough checks and coordinate with HR for any required adjustments.
• Submit verified payroll data for final processing by the payroll officer.
• Payroll cut-off is every 10th and 25th of the month.

Expenses Reconciliation:

• Perform month-end reconciliation of cash and check expenses between store records and office billing.
• Ensure balanced accounts before submission to the Accounting Supervisor.

Filing and Documentation:

• Organize and file paid vouchers and counters after supplier transactions.
• Maintain a well-ordered filing system in the stockroom for easy retrieval in case of supplier inquiries.