Accounting Assistant
Full-time
Tan Group of Companies
File Management and Monitoring:
- Regularly check and monitor files uploaded to Google Drive, including Deposit Sales, Attendance, Accounts Receivable, POS Attachments, Manual DSDR, MSDR & Expenses, Purchases, and BIR reports.
- Ensure daily updates and accuracy of the files to support timely report generation as requested by management.
Accounts Payables:
- Verify receipts submitted by purchasing encoders with store records.
- Coordinate with suppliers for bi-monthly countering of accounts.
- Prepare checks for payments after thorough verification, pairing, and computation of accounts.
- Submit prepared checks for review by the supervisor or admin before obtaining final approval from management.
Accounts Receivables:
- Perform daily checks to ensure Accounts Receivable records are updated.
- Reconcile counters received from the Cashier with AR records, preparing necessary reports for sister companies.
- Follow a process similar to payables for check preparation after validation.
DSDR Report Checking:
- Review monthly DSDR reports to ensure accuracy in summaries and completeness of attachments.
- Prepare the reports for further auditing by the designated audit team.
BIR Report Verification:
- At the end of each month, verify BIR reports for completeness and accuracy on Google Drive before submission to Compliance.
Payroll Verification:
- Confirm and verify all employee leaves, absences, OB, undertime, and tardiness to ensure records align with HR data.
- Conduct thorough checks and coordinate with HR for any required adjustments.
- Submit verified payroll data for final processing by the payroll officer.
- Payroll cut-off is every 10th and 25th of the month.
Expenses Reconciliation:
- Perform month-end reconciliation of cash and check expenses between store records and office billing.
- Ensure balanced accounts before submission to the Accounting Supervisor.
Filing and Documentation:
- Organize and file paid vouchers and counters after supplier transactions.
- Maintain a well-ordered filing system in the stockroom for easy retrieval in case of supplier inquiries.
Vacancy posted 21 days ago
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