Treasury Assistant

Job Requirements

• Bachelors Degree in Accounting or any finance related course
• Solid understanding or basic accounting principles and practices.
• At least one Treasury experience
• Excellent organizational and communication skills
• Near Poblacion Makati

Responsibilities

Key Duties and Responsibilities

1. Internal Controls and Compliance

• Ensure compliance with company treasury policies, accounting procedures, and internal control requirements
• Ensure all treasury transactions are properly authorized, documented, and supported
• Perform an independent verification of payee names, bank account numbers, and payment details prior to endorsement
• Maintain strict confidentiality over bank accounts, cash positions, and sensitive financial information

2. Cash Management and Liquidity Monitoring

• Monitor daily cash positions and bank balances across all company bank accounts
• Ensure sufficient funds are available to meet operational and payment requirements
• Prepare daily or periodic cash position and liquidity reports for management review
• Monitor projected cash inflows and outflows to support effective cash planning

3. Payment Review, Endorsement, and Bank Transactions

• Receive consolidated and approved-for-payment summaries and attachments from the Senior Accountant
• Review payment summaries and supporting documents for completeness and consistency
• Verify correctness of payee names, bank account details - ensuring it matches the Electronic Fund Transfer Form, payment amounts, and approved payment methods
• Endorse payment summaries and attachments to the Accounting Manager for final review and approval
• After final approval, fund and release payments through the bank system based on approved instructions
• Execute bank transfers, check releases, and online payments accurately and on time
• Maintain complete records of payment approvals, endorsements, and bank confirmations
• Prepare and issue payment advice & Form 2307 to vendors to confirm settlement of obligations.

4. Bank Account Administration

• Maintain and monitor all company bank accounts and banking platforms
• Coordinate with banks regarding account maintenance, documentation, and transaction issues
• Assist in opening, modifying, or closing bank accounts upon management approval
• Safeguard bank access credentials and ensure proper use of banking systems

5. Accounts Receivable Monitoring and Collection Support

• Monitor accounts receivable balances and aging schedules on a regular basis
• Track customer collections and ensure timely identification of received payments
• Follow up with internal departments regarding overdue accounts
• Coordinate with Sales, Accounting, and Management on collection status and issues
• Escalate potential collection risks and significant overdue balances to management

6. Reconciliation and Coordination with Accounting

• Coordinate with the Senior Accountant on bank reconciliations and cash-related discrepancies
• Ensure all cash receipts and disbursements are fully and accurately recorded in the accounting system
• Provide complete supporting documents for bank movements and treasury transactions
• Assist in resolving reconciling items related to cash and accounts receivable

7. Reporting and Month-End Support

• Prepare treasury-related reports such as cash position, payment funding status, and collection summaries
• Provide cash availability and receivables updates to management on a regular basis
• Support month-end and year-end closing activities related to cash and receivables
• Provide schedules and documentation required for audits and management review

8. File Maintenance

• Update both digital and hard copy files, ensuring consistency and completeness
• Safeguard all payment-related records to meet internal policies, audit requirements, and government regulations (A/Rs and or O/Rs)

9. Process Improvement and Other Responsibilities

• Identify opportunities to improve treasury controls, payment security, and efficiency
• Assist in implementing approved improvements to treasury and collection processes
• Perform other treasury- or finance-related tasks as assigned by management

10. Other Duties

• Perform other related tasks and responsibilities as may be required by the management
• Carry out directives and special assignments as requested by management to support overall business objectives.