Accounts Payable Specialist

Responsible for managing end-to-end accounts payable processes, including invoice processing, vendor management, payment preparation, and reconciliations. Ensures accuracy and compliance with company policies while supporting month-end close and reporting activities. Works closely with internal teams and external vendors to resolve discrepancies and maintain strong financial controls

Responsibilities:

• Process PO and non-PO invoices by validating documentation (invoice, PO, packing slip, receiving ticket) in D365
• Reconcile invoice quantities and pricing against purchase orders and receiving records
• Apply correct GL codes to expense reports, credit card charges, and manual check requests
• Resolve discrepancies (price variances, incorrect quantities, payment terms) in coordination with operations and vendors
• Manage vendor accounts, reconcile monthly statements, and support W-9 updates and annual 1099 filings
• Prepare bi-weekly AP cash requirement reports for the accounting team
• Perform monthly GL account reconciliations related to AP activities
• Allocate expenses (travel, advertising, trade shows) to the correct cost centers and dimensions
• Participate in ad hoc finance projects and provide cross-functional support

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum 5 years of US-based Accounts Payable experience
• Hands-on experience with Microsoft D365 or similar ERP systems
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, reconciliations)
• Strong communication skills for effective coordination with departments and US vendors
• Excellent attention to detail, time management, and organizational skills
• Ability to work independently and meet strict deadlines in a high-volume environment
• Must be willing to work night shift schedules (US hours) and during PH Holidays.
• Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).