Procurement Senior Coordinator

Responsibilities:

• Make timely and strategic purchasing decisions while ensuring compliance with established procurement policies and procedures.
• Identify and source purchase requirements, including specifications, configurations, and quantities. Obtain quotations or proposals from at least two qualified or preferred vendors or leasing providers.
• Manage high-value projects from the Projects Management team, including office renovations, relocations, build-outs, and other similar initiatives.
• Handle critical and high-value non-project requests such as system upgrades, renewals, hardware refreshes, and global initiatives.
• Review and assess technical vendor proposals, coordinating with vendors and requestors for any required changes or clarifications.
• Negotiate pricing, specifications, terms, and conditions with vendors and recommend the most suitable supplier.
• Ensure purchase requests are processed efficiently from initiation to completion in compliance with Global Procurement policies.
• Verify vendor bank details via email and/or phone to prevent fraud and ensure payments are made to the correct accounts.
• Support the onboarding of new vendors prior to account setup in the system.
• Review company's expense invoices to ensure compliance with existing contracts before payment processing.
• Coordinate with internal teams regarding procurement requirements and specifications.
• Assist in the review and execution of contracts.
• Work with Asset Managers on lease and asset management, including maintaining asset records and contract associations within ServiceNow for both leased and purchased hardware.
• Manage end-of-lease activities, including evaluating return, extension, or buyout options and processing related payments for buyouts or damages.
• Perform detailed cost and price analysis for lease and purchase proposals.
• Review and process recurring lease invoices for rentals, buyouts, and damages.
• Ensure accuracy of expense coding for lease invoices and coordinate reclassification requests with the Accounts Payable team when necessary.
• Communicate with business services teams and vendors through email, phone calls, and meetings regarding procurement activities and projects.
• Maintain and update the contract database by uploading contracts, modifying records, generating reports, and tracking contract status.
• Monitor expiring contracts, confirm renewal decisions with business owners, and update records accordingly.
• Process renewals of technology-related purchase orders and contracts, including licenses, maintenance, warranties, and support agreements.
• Manage vendor and payee maintenance requests, including adding, updating, activating, or deactivating vendor records.
• Provide guidance and support to other Accounts Payable Compliance Analysts as needed.
• Assist in training new team members and sharing relevant process updates.
• Review and update process manuals and documentation.
• Monitor team progress and assist with special projects and ad hoc tasks.

Qualifications:

• Bachelor's degree in Information Science, Business, Economics, Finance, or a related field.
• At least 5 years of relevant experience in procure-to-pay or procurement functions.
• Strong written and verbal communication skills in English.
• Proficient in systems and database tools such as Excel, PowerPoint, Adobe, and enterprise platforms like ServiceNow and SpendConnect.
• Willingness to work in shifting schedules, including weekends and Philippine holidays.

Location: Makati

Work set-up: Hybrid (3 days onsite, 2 days WFH)

Schedule: Mid-shift (must be amenable to work in rotating schedule)