HR Assistant - 1 Yr Experience Rufino, Makati City
Dempsey Resource Management Inc.
Qualifications:
• Bachelor’s degree in Psychology, Human Resource Management, Legal Management, or related field
• At least 1–2 years of HR or administrative experience (Fresh graduates are welcome to apply)
• Working knowledge of Philippine labor laws and HR best practices
• Familiarity with legal office operations and professional ethics is a plus
• Proficient in Microsoft Office and HR systems
Job Description:
1. Recruitment and Hiring (Legal & Support Staff)
• Assist in sourcing and screening applicants for positions such as associates, paralegals, legal secretaries, administrative staff, and other positions as may be needed by the Firm
• Coordinate interview schedules with senior associates, managing partners, partners and/or hiring committees
• Conduct testing and initial interview, prepare recruitment documents, evaluation sheets, and employment offers
• Facilitate background checks and pre-employment requirements
2. Onboarding and Offboarding
• Prepare and maintain onboarding kits (contracts, confidentiality undertakings, Code of Conduct, Policies, etc.)
• Ensure execution of Non-Disclosure Agreements (NDAs) and conflict-of-interest declarations
• Orient new hires on Firm Policies, Code of Conduct, and Confidentiality standards
• Process clearances, exit interviews, and final pay for departing employees
3. Personnel Records and Confidentiality Management
• Maintain strict and confidential handling of employee 201 files (including lawyers’ records)
• Safeguard sensitive information such as compensation, disciplinary records, and client-related exposure
• Ensure proper documentation of employment contracts, performance evaluations, and disciplinary actions
4. Payroll and Government Compliance
• Assist in payroll processing, including timekeeping for billable and non-billable staff
• Coordinate statutory compliance and remittances with:
o Social Security System (SSS)
o PhilHealth
o Home Development Mutual Fund
• Monitor leave credits, benefits, and reimbursements
• Assist in preparation of BIR-related payroll documentation (e.g., 2316)
5. Labor Law Compliance and HR Policies
• Ensure HR practices comply with the Labor Code of the Philippines and relevant DOLE issuances
• Assist in drafting and implementing HR policies specific to Law Firm operations
• Support handling of administrative cases, disciplinary proceedings, and documentation
6. Training, Development, and Firm Culture
• Coordinate internal training (e.g., legal updates, MCLE-related activities, compliance orientations)
• Maintain records of lawyer compliance with continuing legal education requirements
• Assist in organizing firm events, team-building activities, and wellness programs
7. Administrative and Operational Support
• Provide general administrative assistance to the management
• Handle HR-related correspondence and employee inquiries
• Assist in audits, compliance checks, and accreditation requirements
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