Liaison Staff
Full-time
Philippine Spark Security Infoplant Corporation
Key Responsibilities:
- Handle the submission, follow-up, and approval of permits and licenses from government offices and agencies.
- Build and maintain strong relationships with local government units and agencies to ensure permits are processed smoothly and efficiently.
- Keep track of application timelines and ensure all permits are obtained on time for the start of projects.
- Prepare, organize, and file all required documents for permit applications.
- Ensure all permits and licenses comply with local regulations and company standards.
- Provide administrative support to the administrative team or department, including managing calendars, scheduling appointments and meetings, coordinating travel arrangements, and preparing documents and reports
- Maintain and organize records, documents, and files, including scanning, filing, and retrieving documents as needed
- Draft and edit correspondence, emails, memos, and other communications on behalf of the administrative team
- Assist with managing office supplies, equipment, facilities, and services, including procurement, inventory management, and maintenance coordination
- Assist with coordinating and organizing meetings, events, and conferences, including scheduling, preparing agendas, coordinating logistics, and taking meeting minutes
- Assist with data entry, data management, and report generation, using appropriate software and tools
- Maintain and update physical and electronic filing systems, ensuring documents are properly filed, archived, and retrieved in a timely manner
- Provide general administrative support, such as photocopying, scanning, faxing, and mailing, as needed
- Assist with special projects and initiatives, as assigned by the team or department
Qualifications:
- Graduate of Office Administration or any related course
- With at least 2-3yrs. of experience
- Willing to work onsite in Ortigas, Pasig City (Monday-Friday)
- Preferably with experience working in Card Manufacturing, Security Printing and Data Personalization Industry
- Knowledgeable in bidding documentation
- Proven experience in handling permits, licenses, or similar administrative tasks.
- Knowledge of government processes and requirements for securing permits.
- Strong communication skills and ability to build relationships with government officials.
- Excellent organizational skills with attention to detail and deadlines.
Vacancy posted more than 2 months ago
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