Administration and Personal Assistant

Key Responsibilities

Front Desk & Administrative Support

• Receive and screen visitors, direct phone calls, and distribute mail.
• Manage and organize schedules, diaries, appointments, meetings, and events.
• Maintain, organize, and update databases, filing systems, reports, and personal documents.

Financial Tasks & Cash Management

• Issue Official Receipts (OR) and coordinate distribution through messengers.
• Disburse checks and verify issued Official Receipts.
• Handle the petty cash fund and prepare summaries for replenishment.
• Prepare requisition and liquidation of funds.

Procurement & Logistics

• Canvass and source new materials or supplies as needed.
• Prepare and maintain records of Purchase Orders.
• Monitor and coordinate the delivery of supplies, materials, and other items.
• Coordinate messengerial tasks, maintenance activities, and repair services.
• Coordinate with household staff for administrative or logistical needs.

Qualifications

• Education: Preferably a graduate of a four-year college course.
• Experience: At least three (3) years of proven experience as an Administrative Assistant.
• Language: Proficient in speaking, reading, and writing in both English and Filipino.
• Tech Skills: Tech-savvy, with strong experience in word processing and email applications.
• Core Competencies:
• High attention to detail and excellent time management.
• Strong interpersonal, active listening, and effective communication skills.
• Excellent critical thinking and logical reasoning; proactive in problem-solving.
• An organized, resourceful self-starter able to complete tasks with minimum supervision.
• Proven ability to multitask and work efficiently under pressure.