Founder & Executive Coordinator
1000 - 2500 $Full-time
Rapid Transformational Therapy Ⓡ
Step Into a Role With Executive Influence, Portfolio-Wide Visibility & Real Impact ? Salary: $1,000 to $2,500 per month depending on experience ? Working Hours: Flexible, with availability across Dubai / UK hours ? Location: Flexible -open to candidates based in the UK, Dubai, Philippines or elsewhere ? Reporting To: Chairman / CEO and Portfolio Chief Operating Officer The Opportunity We’re looking for an exceptional Founder & Executive Coordinator to work directly with the Chairman / CEO and Portfolio COO across a portfolio of businesses, brands, investments and strategic projects. This is not a conventional Executive Assistant role. It combines high-level executive support with portfolio coordination and project oversight, giving you a broad view of what is happening across the organisation and a meaningful role in keeping senior priorities moving. You’ll act as a central coordination point between the Founder, COO and key stakeholders — helping ensure priorities remain visible, decisions turn into action, communication flows effectively and important initiatives continue progressing across multiple businesses. Alongside managing the operational rhythm of both executives, including inboxes, calendars, meetings and follow-ups, you’ll maintain oversight of key projects, decisions, dependencies and deadlines. A particularly important part of the role is keeping the Founder and COO aligned: understanding what is moving, what is blocked, what requires a decision, and what can be resolved by someone else. We’re looking for someone who can think ahead, connect the dots and exercise sound judgement. You should understand enough detail to identify risks and gaps, while retaining the wider perspective needed to ensure the right people take ownership. The question you’ll continually be asking is: What needs the Chairman or COO’s attention? What can be resolved without them? What is at risk of slipping? Where is ownership unclear? What decision is missing, who needs to speak to whom, and what needs to happen next?? Key Responsibilities Executive Support & Coordination
- Provide high-level executive support to both the Chairman / CEO and Portfolio COO.
- Manage and triage executive inboxes where required, ensuring important correspondence, decisions and follow-ups are surfaced appropriately.
- Coordinate calendars, meetings and key commitments across both executives.
- Protect executive time by directing operational matters to the appropriate owners rather than allowing everything to escalate unnecessarily.
- Maintain visibility over commitments made by either executive and ensure the right follow-up takes place.
- Support clear communication between the Founder and COO so decisions, context and changes in direction are not lost.
- Identify duplicated effort, conflicting priorities and gaps between executive workstreams.
- Act as a trusted coordination point for senior stakeholders who need access, input or decisions from either executive.
- Maintain a high-level view of strategic priorities and significant activity across the business portfolio.
- Give the Founder and COO a shared, reliable view of key projects, risks, decisions and deadlines.
- Ensure important commitments and actions are captured with clear ownership and next steps.
- Follow up with executives and project leads to maintain momentum and accountability.
- Identify and escalate emerging risks or stalled initiatives before they become more serious.
- Connect teams and stakeholders when cross-functional coordination is needed.
- Turn complex operational information into concise, useful executive summaries.
- Help prevent the Founder and COO from becoming unnecessary bottlenecks by ensuring matters are handled at the right level.
- Spot when projects are slipping, teams are blocked or decisions are being delayed.
- Identify situations where ownership is unclear, priorities are competing or important work has gone quiet.
- Understand enough of the context to assess what is happening and determine who needs to take responsibility.
- Ensure issues are surfaced with the right information, options and recommended next steps.
- Track actions through to a clear outcome rather than assuming that a conversation or meeting automatically leads to progress.
- Recognise when an issue genuinely requires executive intervention — and when it can be resolved elsewhere.
- Flexibility around occasional early or late meetings.
- Comfort coordinating across different time zones.
- Responsiveness when genuinely time-sensitive issues arise.
- Strong judgement about what needs immediate attention and what can wait.
- The ability to structure your own workload around changing priorities.
- Executive support experience: Previous experience supporting a Founder, CEO, COO or other senior executive, with confidence managing competing priorities and sensitive information.
- Exceptional organisation: The ability to manage calendars, meetings, actions, deadlines and follow-ups across multiple workstreams without losing sight of the bigger picture.
- Proactive judgement: Confidence anticipating what is needed, identifying gaps and raising issues before someone else has to ask.
- Strong coordination skills: Experience bringing together stakeholders, clarifying responsibilities and ensuring actions progress.
- Clear communication: The ability to communicate professionally, concisely and confidently with senior leaders and teams.
- Discretion and trustworthiness: Comfort handling confidential information, sensitive conversations and executive-level matters with sound judgement.
- Attention to detail: The ability to capture decisions accurately, maintain reliable records and ensure important commitments are not overlooked.
- Problem-solving ability: Confidence investigating what is causing a delay or blockage, understanding the context and helping establish a practical next step.
- Adaptability: Comfort working across different businesses, projects, priorities and time zones.
- Independent working style: The ability to take ownership, use initiative and operate without needing constant direction.
- Both executives have a clear view of key priorities, commitments, risks and decisions.
- Important actions have clear owners, deadlines and next steps.
- Decisions translate into action rather than disappearing after meetings.
- Emerging issues and stalled initiatives are identified and escalated early.
- Competing priorities are surfaced and resolved transparently.
- The right people are communicating directly, without unnecessary executive involvement.
- Executive time is protected from matters that can be handled elsewhere.
- Complex operational updates are distilled into concise, useful information.
- Projects remain visible without you becoming responsible for delivering every detail yourself.
- Important commitments do not quietly fall through the cracks.
Vacancy posted 22 hours ago
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