Admin Operation Assistant

Qualifications:

• Bachelors degree in Business Administration, Management, Operations, or a related field (preferred)
• 3–5 years of experience as an Executive Assistant or in a senior administrative role
• Experience supporting C-level or VP-level executives is an advantage
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving and decision-making skills
• Proficient in Microsoft Office and/or Google Workspace
• Advanced skills in Excel or spreadsheet reporting
• Experience with presentation tools (PowerPoint, Google Slides)

Responsibilities: 

• Manage professional and personal scheduling for the VP, including agendas, mail, email, phone calls, client management, and other company logistics. 
• Coordinating complex schedule and calendar management, as well as content and flow of information to senior executives. 
• Manage senior executives travel logistics and activities, including accommodations, transportation and meals. 
• Provide administrative and office support, such as daily and weekly monitoring of google sheets (reports) creation and maintenance of filing system and contacts database. 
• Maintain professionalism and strict confidentiality with all materials. 
• Organize team communications and plan events, both internal and off-site. 
• Ability to work under pressure and meet deadlines.