Secretary
Full-time
Mt. Zion Scientific Inc.
Administrative Support:
- Answer Phones: Handle incoming calls, take messages, and direct calls to appropriate staff members.
- Schedule Appointments: Manage calendars, schedule meetings, and coordinate appointments for office executives or staff.
- File Management: Maintain physical and digital filing systems, ensuring that files are properly organized, updated, and easily accessible.
- Document Preparation: Draft, proofread, and prepare correspondence, memos, reports, and other documents as required.
- Office Supplies Management: Monitor inventory of office supplies, place orders when necessary, and ensure the office is fully stocked with materials.
Communication and Correspondence:
- Email Management: Manage, prioritize, and respond to emails as directed. Forward important information to the relevant team members.
- Client Communication: Handle inquiries from clients, customers, or visitors in a professional manner, providing information or redirecting them to the appropriate person.
- Mail Handling: Sort and distribute incoming mail and packages. Prepare outgoing mail for dispatch, including courier services.
Meeting and Event Coordination:
- Meeting Scheduling: Organize and schedule internal meetings, including booking meeting rooms, preparing agendas, and ensuring necessary materials are available.
- Event Planning: Assist with organizing office events, conferences, training sessions, or team-building activities.
- Take Minutes: Attend meetings when needed and take accurate meeting minutes, distributing them to relevant attendees afterward.
- Single
- a graduate of any Science related course
- residing within Quezon City
Vacancy posted a month ago
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