Receptionist
Full-time
Perez Ventures Group of Companies
RECEPTIONIST / SECRETARY
About this role
We are looking for an organized, professional, and detail-oriented Receptionist / Secretary to support daily office operations in a growing e-commerce company. This role is ideal for someone with strong communication and administrative skills who can manage front-desk responsibilities, coordinate schedules, maintain records, and provide reliable support to management and other departments.
Responsibilities
- Welcome visitors, attend to inquiries, and manage incoming calls, emails, and messages.
- Handle scheduling, appointments, meetings, and calendar coordination.
- Prepare, organize, and maintain company documents, records, and files.
- Assist in preparing reports, letters, memos, meeting minutes, and other administrative documents.
- Provide administrative and secretarial support to management and other departments.
- Receive, sort, and distribute incoming and outgoing mail, packages, and deliveries.
- Monitor office supplies and coordinate replenishment when needed.
- Coordinate meetings, office activities, and other administrative requirements.
- Assist with data entry, encoding, filing, and updating company records.
- Maintain an organized, professional, and presentable reception and office area.
- Handle confidential information with discretion and professionalism.
- Perform other administrative tasks as assigned by management.
Qualifications
- Proven experience as a Receptionist, Secretary, Administrative Assistant, or in a similar role is preferred.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office, Google Workspace, email, and basic office applications.
- Strong organizational, time-management, and multitasking skills.
- Detail-oriented, accurate, and capable of maintaining organized records.
- Professional, approachable, and customer-service oriented.
- Trustworthy and able to handle confidential information responsibly.
- Proactive, resourceful, and capable of working independently with minimal supervision.
- Able to coordinate effectively with different departments and management.
- Willing to work in a fast-paced and growing e-commerce company environment.
Application Requirements
- Applicants are encouraged to submit an updated resume highlighting relevant administrative, reception, or secretarial experience.
- Experience using office productivity tools and handling multiple administrative responsibilities is an advantage.
Preferred Qualities
- Professional and confident when communicating with visitors, clients, and employees.
- Highly organized and attentive to details.
- Takes initiative and can anticipate administrative needs.
- Maintains confidentiality, professionalism, and a positive attitude.
- Willing to learn, adapt, and contribute to improving office procedures and workflows.
Vacancy posted 2 days ago
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