Administrative Assistant

Hiring Company Overview:

ArchEn Technologies, Inc., a wholly-owned subsidiary of San Miguel Corporation, serves as SMC's dedicated engineering and construction arm. Specializing in a wide array of services, ArchEn covers Architectural Design, Engineering Design, and Construction Management for enterprises across various sectors.

Qualifications:

• Educational Background: Bachelor's Degree in Office Administration, Business Administration/Management or equivalent.
• Work Experience: At least 2 years of experience in Admin Operations or general functions in the Construction Industry.
• Skills & Knowledge: Excellent analytical and documentation skills to ensure accuracy and compliance with high attention to detail and ability to maintain confidentiality.
• Location Requirement: Must be willing to work full-time in our Cebu City Project.

Job Summary:

The Administrative Assistant will be responsible for the creation of incoming and outgoing checklist of supplier's billing to be monitored in a timely manner. Responsible for the transmittal of documents to different business units. Keeps track of all the receiving copies of the transmitted documents on file. Maintains good and well-organized file and responsible for the inventory of office supplies.

Duties and Responsibilities:

1. Billing Documentation:

• Reviews and validates all the billings of the suppliers.
• coordinate with the supplier for the incomplete documents such as State of Account, Purchase Order, Original Sales Invoice and Delivery Receipts.
• Updates the status of the requests through email for tracking and monitoring purposes.

2. Inventory:

• Ensures that office supplies are properly recorded; keeps an inventory list of items.

3. Filing of Documents:

• Establishes a well-organized document filing and ease of access to needed files.

4. Other Clerical Tasks:

• Any other tasks that may be given by the Admin Officer and/or Project Facilitation and Processing Manager from time to time.