Subcontract Administrator

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

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Job Description

The role is part of the Source to Pay Team in Manila. The role is responsible for handling simple to medium Subcontract activities and provide Procurement support to AECOM Project team, and supplier relationship and performance management while driving compliance and delivering strategic value.

Responsibilities & Duties

• Follow and enforce procurement related policies and procedures.
• Develop understanding of subcontracting terminology.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Assist the business when projects depart from basic procurement principles.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Assist with preparation and solicit Requests for Information (RFI), Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and executes Purchase Orders and Subcontracts.
• Negotiate deviations from company terms and conditions and minimum insurance requirements.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposals and clarifications.
• Support indirect procurement projects through all phases: proposal, planning, execution, and closeout
• Lead and execute procurement and contracting strategies
• Coordinate sourcing and contracting with stakeholders
• Ensure procurement compliance and best commercial terms
• Follow, reinforce and continuously improve Source-to-Pay policies, procedures, and processes
• Act as a liaison between Business Units and Global Business Services (GBS)
• Build strong, trusted relationships with Business Unit and cross-functional leaders, continuously adding value

Technology:

• Oracle/SAP
• Coupa
• Microsoft 365 Suite
• SharePoint
• Adobe Acrobat

Procurement Skills

• Procurement Project Planning & Management
• Market Analysis
• Supply Chain Prequalification
• Competitive Tenders
• Price Analysis
• Program/Project Risk Management
• Subcontract Management
• Purchasing
• Account Payable
• Supplier Relationship Management
• Supplier Performance Management

Qualifications

• Bachelor’s degree and +2 years of related experience in engineering, procurement, and/or construction environments in a multi-location project-based industry.
• Workhours: 8:30AM to 5:30PM Manila Time

Preferred

Qualifications

• +2 years of experience in engineering, procurement, and construction within a multi-location, project-based industry
• Experience in subcontracting or other procurement functions.
• Ability to understand subcontracting and procurement terminology.
• Competency to perform subcontracting and procurement management functions.
• Experience in managing tactical and strategic supplier relationships.
• -Analytical abilities.
• Experience in managing tactical and strategic supplier relationships. · Intermediate computer skills and ability to use procurement systems, proficient in Microsoft Word, Excel, Adobe Acrobat and PowerPoint
•  Ability to read traditional & simplified Chinese is a bonus

Additional Information

•  Ability to effectively communicate and collaborate within a varied audience and internal and external customers; ability to confidently present to senior business leaders (Communication)
• Ability to maintain good customer relationships with the ability to initiate ways to improve customer support experience (Customer Service)
• Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail)
• Ability to identify and resolve moderate and complex issues by applying best practices and technical expertise and may recommend solutions for unique scenarios; ability to drive improvements. (Problem Solving)
• Highly flexible in a fast-paced, growing environments; open-minded self-starter with strong adaptability and improvisation skills

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options ,  well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.