General Accountant

SUMMARY:

The General Accountant is responsible for maintaining accurate financial records, managing day-to-day accounting operations, and supporting financial reporting for logistics activities including freight, warehousing, and transportation costs. The role ensures compliance with accounting standards and internal controls.

QUALIFICATIONS

· Bachelor’s degree in accounting

· 5+ years of accounting experience in logistics or supply chain

· Strong knowledge of IFRS/GAAP and cost accounting

· Advanced Excel and ERP system experience

· Strong leadership and communication skills

DUTIES AND RESPONSIBILITIES

Key Responsibilities

1. Financial Accounting & General Ledger

· Maintain accurate general ledger accounts in accordance with IFRS/GAAP and company policies

· Prepare and post journal entries for accruals, prepayments, depreciation, provisions, and adjustments

· Perform monthly, quarterly, and annual account reconciliations

· Ensure timely and accurate month-end and year-end closing

· Monitor fixed assets related to logistics operations (vehicles, forklifts, warehouse equipment)

2. Accounts Payable (AP)

· Review, verify, and process vendor invoices related to:

o Freight charges

o Fuel expenses

o Port and terminal handling fees

o Customs duties and brokerage fees

o Warehouse rental and utilities

· Match invoices with contracts, purchase orders, and delivery documents

· Manage vendor aging reports and ensure timely payments

· Resolve discrepancies with vendors and internal departments

· Ensure proper withholding tax or VAT/GST treatment

3. Accounts Receivable (AR) & Revenue Recognition

· Issue customer invoices for logistics services including transportation, warehousing, and value-added services

· Ensure accurate revenue recognition based on shipment milestones and service completion

· Monitor customer accounts and follow up on outstanding receivables

· Prepare AR aging reports and support credit control activities

· Coordinate with operations and sales teams to resolve billing disputes

4. Logistics Cost Accounting & Analysis

· Track and analyze logistics costs by shipment, route, customer, or project

· Allocate shared costs (fuel, fleet maintenance, warehouse expenses) appropriately

· Monitor cost variances and identify cost-saving opportunities

· Support pricing and profitability analysis for logistics contracts

· Prepare cost reports for management review

5. Taxation & Statutory Compliance

· Prepare and file VAT/GST returns and other indirect taxes

· Ensure compliance with local tax regulations related to logistics and cross-border transactions

· Support corporate income tax computation and documentation

· Maintain statutory records and liaise with tax authorities when required

· Monitor changes in tax laws affecting logistics operations

6. Budgeting, Forecasting & Reporting

· Assist in preparation of annual budgets and rolling forecasts

· Track actual performance against budget and analyze variances

· Prepare monthly management reports including:

o Profit & Loss statements

o Cost breakdown by service line

o Cash flow summaries

· Provide financial insights to management to support decision-making

7. Internal Controls & Audit Support

· Ensure adherence to internal accounting controls and SOPs

· Support internal and external audits by providing documentation and explanations

· Identify control gaps and recommend process improvements

· Ensure compliance with company policies and regulatory requirements

8. Cross-Functional Coordination

· Work closely with operations, procurement, fleet management, warehouse, and sales teams

· Ensure financial accuracy of operational data (shipment records, delivery notes, fuel usage)

· Support operational teams with financial data and analysis

· Participate in system implementations or process improvement initiatives

9. Systems & Documentation

· Maintain accounting records in ERP/accounting systems

· Ensure proper documentation and filing of contracts, invoices, and financial records

· Support system upgrades, automation, and reporting enhancements

· Maintain data accuracy and integrity across financial systems

EQUIPMENT USED:

1. Desktop set computer

WORKING CONDITIONS:

1. Work from 8:30 AM to 5:30 PM from Monday to Saturday, inclusive of lunch break (1 hour) and coffee breaks afternoon (15 minutes); reporting during weekends and holidays may be necessary. Shifting schedule may be imposed.

2. Carry out any other tasks as assigned from time to time by the management.

3. You shall agree to abide by all the Company's policies, rules and regulations which are in existence at the time of your hiring and/or subsequently imposed during your employment with the Company.