Operational Finance Specialist - Payment Factory

Job Req Number:  113393
Time Type: Full Time

Position Target:

Operational Finance Specialist Payment Factory (“PF”) is responsible for accurate and correct processing of incoming and outgoing payments as well as bank accounts reconciliations correspondingly with group instructions. Moreover, as an experienced team member within PF Team Specialist supports the team by the conducting trainings and creating process documentation for Payment Factory department. Additionally, Specialist, should take care of process improvements and ensure the required accuracy level in the process, e.g. performs on a weekly basis quality checks based on defined sample size of booked invoices and conducts the root cause analyses of potential spotted errors.

Tasks and Responsibilities:

Workplace:

1. Verifying, allocating and booking of bank transactions (SAP).
2. Posting of Petty Cash transactions.
3. Preparing and coordinating (if not done) the bank accounts reconciliations on daily and monthly basis.
4. Taking the responsibility for incoming correspondence with banks.
5. Preparing and executing automatic and manual payments.
6. Processing bank and cash flow operations accurately and in timely manners, accordingly to DSV Company procedures.
7. Ensuring smooth knowledge transfer to newly hired employees.
8. Delivering PF service/process in line with certain requirements and monitoring their compliance with implemented indicators.
9. Taking care of process improvements and ensuring the required accuracy level in the process, e.g., performing on a weekly basis quality checks based on defined sample size of booked invoices and conducting the root cause analyses of potential spotted errors.
10. Optimizing maintained, deployed processes.
11. Taking part in projects commissioned by the Team Leader.

Corporation:

1. Expertise support of other employees
2. Creating positive external and internal image, including taking care of self- appearance and workplace.
3. Supervision of the assigned resources, especially movable and technical devices, equipment, technical equipment, etc.
4. Preventing waste, theft, disclosure of irregularities and fraud against the Company.
5. Compliance with safety and fire regulations.
6. Knowledge of goals of quality, environment protection, safety and working in accordance with the policy of the Company.
7. Compliance with commercial and business.
8. Compliance with internal regulations, procedures, law and managers orders, including labour regulations, regulations on remuneration and other internal regulations in the company, including company’s intellectual property protection.
9. Behaviours and attitudes consistent with the values of DSV.

1. Professional skills development by participation in training and constant self-education.
2. Being role model in terms of behaviors that deliver the Values.
3. Performance of all tasks above in professional manner, in accordance with the rules, procedures, instructions and regulations of the Company and Company’s organizational culture.

Evaluation criteria :

1. Ability to participate in transfer of PF processes to ISSC Poland.
2. Ability to participate in projects roll outs, training & supporting I-SSC in new process improvements.
3. Ability to ensure the control and compliance requirements of processes are met (reliable and timely performing of currently assigned tasks).
4. Ability to cooperate with various groups of persons in DSV group (ISSC, countries, group finance etc.).
5. Ability to support good working relationship between the finance teams in ISSC and the DSV country LSSC and RSSC.
6. Participation in development of the Payment Factory Team as a solution oriented and proactive team.
7. Ability to ensure that procedures are up to date and fully complied with.

Education:

Higher education in finance/accountancy area

Skills:

1. Knowledge of English at least at level B2
2. knowledge of another language used in a daily work of at least B2 level will be an asset.
3. Knowledge of MS Office (Word, Excel, Power Point) at advanced level which enables rapid and correct sorting and filtering data, conditional formatting, “freezing” rows and columns, cell formatting, creating pivot tables/ graphs, vertical searching of data, validation/ consolidation and grouping of data.
4. Knowledge of the SAP
5. Accountancy knowledge based on accountancy course (level I or II)
6. Analytical skills
7. Working under time pressure
8. Well-developed self-organizational skills
9. Ability to use tools, technologies, and methods in the work area, enabling to effectively improve the efficiency of services.
10. Ability to use specific work methods (recommended by globally recognized project methodologies – any of them) during the problems solving.
11. Innovation management, project management to increase efficiency and quality of the delivered service.
12. Share the knowledge and experience with the other team members effectively, aiming increased of co-worker’s competences. Critical and objective process observation and implementation of new solutions that might end up in effective and quick issue resolution.

Minimal work experience:

Min. 2 years of work experience within Finance department

Experience in Finance process transitions and its description in ISSC DSV or the previous company

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

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