HR & Admin Generalist / Lead / Business Partner

HR & Admin Generalist / Lead / Business Partner

Work Setup: Report to Office
Work Schedule: Monday to Thursday (Compressed Work Week – 10 hours) | Friday (9 hours) | Flexi-Time

Job Summary
The HR & Admin Generalist / Lead / Business Partner is responsible for managing day-to-day human resources and administrative operations, ensuring efficient people management, compliance, payroll coordination, employee engagement, and office administration. This role supports the full employee lifecycle, maintains strong HR governance, and ensures smooth business operations through effective coordination with employees, management, vendors, and support staff. The position also plays a key role in fostering a positive workplace culture while ensuring operational efficiency and compliance with labor and statutory requirements.

Key Responsibilities

HR Operations & Payroll Coordination

• Administer compensation, benefits, payroll coordination, and employee inquiries.
• Ensure accurate payroll-related processing, attendance monitoring, and timely updates.
• Support benefits administration and coordination with government agencies.

Employee Relations & Compliance

• Handle employee concerns, disciplinary processes, investigations, and policy implementation.
• Ensure compliance with Philippine labor laws and statutory requirements including SSS, PhilHealth, HDMF, BIR, and DOLE.
• Support audit and compliance-related documentation and reporting.

Recruitment & Employee Lifecycle Management

• Manage recruitment activities including job postings, screening, interview coordination, and onboarding.
• Prepare employment contracts, job offers, and employee documentation.
• Oversee offboarding, clearance processing, and employee records management.

HR Records & Systems Management

• Maintain accurate, complete, and confidential employee records and HRIS data.
• Ensure integrity and organization of HR and administrative documentation.
• Generate HR reports and support data tracking requirements.

Training, Engagement & Culture

• Assist in performance management and employee appraisal activities.
• Coordinate internal and external training and development initiatives.
• Plan and implement employee engagement programs, internal communications, and company events.

Facilities & Administrative Operations

• Oversee office administration, facilities maintenance, repairs, safety, and cleanliness.
• Coordinate with vendors, service providers, and external partners.
• Manage office assets, supplies, vehicles, procurement coordination, and inventory monitoring.

Administrative Staff Supervision

• Supervise and coordinate administrative support staff such as drivers, messengers, and cleaners.
• Ensure efficient day-to-day office operations and support services.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or related field.
• At least 2–3 years of experience in HR Generalist or HR/Admin roles handling core HR operations.
• Working knowledge of payroll processing, timekeeping, benefits administration, and employee relations.
• Familiarity with Philippine labor laws and statutory compliance requirements.
• Strong organizational, scheduling, and time-management skills.
• High level of discretion and confidentiality in handling sensitive information.
• Proficient in Google Workspace, Microsoft Office, or basic HRIS systems.

Required Critical Skills

• Integrity & Confidentiality
• Leadership & Team Coordination
• Planning, Prioritization & Goal Setting
• Decision-Making & Problem Solving
• Collaboration & Stakeholder Management
• Resource & Administrative Management
• Data Analytics & Reporting
• Risk Management & Compliance Control