The HR Assistant / HR Officer supports the Human Resources department in daily administrative and operational tasks, particularly in recruitment, employee records management, payroll support, and compliance with Philippine labor laws. In a construction setting, the role also involves coordinating with project sites, handling field employees, and assisting with workforce deployment.

Key Responsibilities

1. Recruitment & Staffing

• Assist in sourcing, screening, and scheduling applicants (skilled workers, engineers, project staff)

• Coordinate with project managers regarding manpower requirements

• Prepare employment documents (contracts, job offers, onboarding forms)

• Help facilitate pre-employment requirements (medical exams, NBI clearance, etc.)

2. Employee Records & Documentation

• Maintain and update 201 files (employee records)

• Monitor employment status (project-based, probationary, regular)

• Ensure proper documentation for site deployment and transfers

• Handle timekeeping records from project sites

3. Payroll & Benefits Support

• Assist in payroll preparation (timesheets, attendance, overtime, allowances)

• Coordinate with accounting for salary processing

• Help administer government-mandated benefits:

o Social Security System (SSS)

o PhilHealth

o Pag-IBIG Fund

• Track employee loans, contributions, and deductions

4. Employee Relations

• Assist in handling employee concerns and grievances

• Support implementation of company policies and disciplinary procedures

• Help organize employee engagement activities (safety meetings, toolbox talks, events)

5. Compliance & Labor Law Support

• Ensure HR processes comply with Philippine Labor Code

• Help prepare reports for government agencies (DOLE compliance, etc.)

• Assist during audits and inspections

6. Site Coordination

• Coordinate HR needs with project sites (attendance, deployment, disciplinary actions)

• Visit construction sites when necessary to assist employees and supervisors

• Monitor manpower deployment across multiple projects

Qualifications (Philippines Context)

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or related field

• 1–2 years HR or admin experience (construction industry experience is an advantage)

• Knowledge of Philippine labor laws and HR practices

• Strong organizational and communication skills

• Proficient in MS Office (especially Excel for payroll and tracking)

• Willing to travel to project sites

Key Skills

• Attention to detail (especially for payroll and records)

• Time management and multitasking

• Interpersonal skills (dealing with workers and management)

• Confidentiality and professionalism

HR Specialist/Assistant