Facilities Manager
- oversees the maintenance, safety, and operational efficiency of an organization's buildings, equipment, and physical infrastructure. This role ensures that all facilities are fully functional, compliant with regulations, and supportive of employees' daytoday needs. The Facilities Manager leads maintenance teams, manages budgets, coordinates with vendors, and drives continuous improvement in facility operations.
Key Responsibilities Facility Operations & Maintenance
· Oversee daytoday building operations, including cleaning, repairs, and preventive maintenance.
· Develop and implement maintenance schedules to minimize downtime and extend equipment lifecycle.
· Inspect facilities regularly to identify issues and ensure proper upkeep.
Vendor & Contract Management
· Source, evaluate, and manage external vendors (e.g., security, janitorial, HVAC, landscaping, equipment servicing).
· Negotiate contracts and manage vendor performance to ensure quality and cost efficiency.
Health, Safety, and Compliance
· Ensure compliance with local and national building codes, fire safety regulations, and occupational health standards.
· Conduct regular safety audits and coordinate emergency response procedures (fire drills, evacuation planning).
· Manage security systems, access control, and incident reports.
Space Planning & Workplace Management
· Plan office layouts, workspace allocations, and internal relocations.
· Optimize facility use to support business growth, employee productivity, and cost savings.
· Oversee meeting room systems, office equipment, and general work environment enhancements.
Budgeting & Reporting
· Develop and manage the annual facilities budget, including maintenance, utilities, and capital expenditures.
· Track expenses and prepare reports on facility conditions, asset management, and operational efficiency.
· Recommend costsaving initiatives and sustainability improvements.
Project Management
· Lead renovation, construction, and refurbishment projects from planning to execution.
· Coordinate timelines, contractors, and internal teams to ensure projects are delivered on time and within budget.
Qualifications Education & Experience
· Bachelor's degree in Facilities Management, Engineering, Property Management, or related field (preferred).
· 3–7 years of experience in facilities or building management.
· Experience managing vendors, budgets, and maintenance teams.
Skills & Competencies
· Strong knowledge of building systems (HVAC, electrical, plumbing, fire safety).
· Excellent problemsolving and decisionmaking skills.
· Strong communication and vendor negotiation skills.
· Ability to manage multiple projects simultaneously.
· Proficiency in MS Office; familiarity with CMMS or facility management software is an advantage.
Key Attributes
· Proactive and highly organized.
· Strong leadership and people management capability.
· Detailoriented with a focus on compliance and safety.
· Customerservice mindset in supporting internal teams.