The Finance & Compliance Officer (Bookkeeper) is responsible for Axentris Skills Training Academy, Inc. (ASTA )'s day-to-day financial record-keeping, course and scholarship cost forecasting, government-related costing compliance (TESDA and partner-agency proposals), recurring facility expense scheduling, permit renewal tracking, and payroll support. The role combines traditional bookkeeping with training-institution-specific costing work, ensuring that ASTA's course pricing, scholarship proposals, and operating budgets remain accurate, compliant, and up to date.

KEY RESPONSIBILITIES

Government Costing for Scholarship Proposals (required)

Prepare detailed cost breakdowns for scholarship-funded training proposals (e.g., TESDA, DTI, DICT, LGU-funded programs)
Ensure costing complies with government costing guidelines, allowable cost ceilings, and per-scholar rate limits
Prepare supporting cost annexes, budget matrices, and cost justifications for submission with Terms of Reference (TOR) and proposal documents
Coordinate with the Project Manager on TESDA scholarship modalities: Micro-credential, RTP (Registered Training Program), EBET (Enterprise-Based Education and Training), and TWSP (Training for Work Scholarship Program)

Course Forecasting

Build and maintain per-capita and total cost models for stand-alone courses
Develop bundled/package course pricing that reflects shared-resource savings while preserving margin targets
Prepare TESDA-compliant costing for micro-credential offerings, aligned to approved qualification standards (required)
Prepare separate costing structures for EBET courses, reflecting enterprise-based training cost parameters
Update forecasts periodically to reflect changes in trainer rates, materials, venue costs, and enrollment volume.

Recurring Facility & Utility Expense Scheduling

Maintain a schedule/tracker of recurring obligations: office and training-venue rental, electricity, water, and internet/connectivity
Monitor due dates, flag upcoming payments, and reconcile actual consumption/billing against budget
Escalate unusual variances (e.g., spikes in utility consumption) to the Project Manager

Government Permits & Regulatory Compliance

Track expiry dates for all business and regulatory permits (e.g., Mayor's/Business Permit, TESDA program registration/accreditation, BIR registration, SEC filings, fire safety, PEZA, and other local permits)
Prepare and submit permit renewal requirements ahead of deadlines, coordinating with the School Director and external liaisons/agents as needed
Maintain a compliance calendar and document filing system for all permits and licenses

Bookkeeping

Record day-to-day financial transactions (sales/invoices, expenses, disbursements, collections) accurately and on time
Maintain the general ledger, accounts payable/receivable, and petty cash records
Prepare bank reconciliations, monthly financial reports, and basic P&L / cash flow summaries
Ensure proper filing and retention of official receipts, invoices, and supporting documents for audit and BIR compliance
Support external accountants/auditors during BIR filings, statutory reporting, and annual audits

Manpower Salaries & Statutory Contributions

Prepare and process payroll for trainers, staff, and consultants, including timekeeping validation
Compute and remit statutory contributions and withholding taxes (SSS, PhilHealth, Pag-IBIG, BIR withholding tax) on schedule
Maintain payroll records, contracts references, and compensation summaries in coordination with HR/the Project Manager

OTHER RESPONSIBILITIES

Assist in preparing budget trackers and dashboards for management/owner reporting
Support procurement documentation (purchase requests, supplier quotations, service agreements) and vendor payment scheduling
Assist in preparing financial sections of grant, partnership, or accreditation submissions
Maintain organized digital and physical filing systems for all financial and compliance documents
Flag budget risks, cost overruns, or compliance gaps proactively to the Project Manager and school owners
Perform other finance-, costing-, and compliance-related tasks as assigned

QUALIFICATIONS

Bachelor's degree in Accountancy, Finance, Business Administration, or related field
At least 2–3 years of bookkeeping or finance/costing experience; experience with a TVI, training institution, or government-funded program is a strong advantage
Working knowledge of TESDA costing frameworks and scholarship modalities (Micro-credential, RTP, EBET, TWSP) preferred
Proficiency in Excel/Google Sheets for cost modeling and financial tracking; familiarity with accounting software (e.g., QuickBooks, Xero, or similar) is a plus
Understanding of Philippine statutory requirements (BIR, SSS, PhilHealth, Pag-IBIG) and basic permit/regulatory processes
High attention to detail, strong organizational skills, and ability to manage multiple recurring deadlines
Discretion in handling confidential financial and payroll information

KEY COMPETENCIES

Analytical and detail-oriented, with strong numeracy skills
Organized and deadline-driven, particularly around statutory and permit renewal dates
Clear written communication for reports and proposal costing sections
Comfortable working closely with a Project Manager and reporting to school owners on financial matters