Personal Assistant to General Manager

Personal Assistant to General Manager Job Description Template

Our company is looking for a Personal Assistant to General Manager to join our team.

Responsibilities:

  • Complete other duties as assigned;
  • Handle all administrative tasks for the Executive Office and support other departments as and when assistance is required;
  • Monitor administration standards to ensure adherence with corporate guidelines;
  • Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied;
  • Arrange appointments and meetings for the GM and ensure that meeting calendar is up to date;
  • Compile and submit management reports in a timely manner;
  • Arranging and coordinating meetings, assess priorities of work and assist in organising GM’s own time/calendar;
  • Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution;
  • Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A;
  • Arranging holidays, social events and travel arrangements for GM as and when required;
  • Comply with the hotel’s Corporate Code of Conduct;
  • Attend meetings as may be directed by the GM to record minutes, compile, transcribe and distribute to other departments;
  • Co-ordinate special reservation requests made through the Executive Office.

Requirements:

  • Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment;
  • Strong communication and human-relation skills;
  • Good understanding of hotel operations, practices and procedures;
  • Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity.