HR Services Administrator Job Description Template
Our company is looking for a HR Services Administrator to join our team.
Responsibilities:
- Coordinating with the recruitment team, prepare offer letters and employment contracts;
- Researching and recommend tools, procedures and systems that will improve the HR service of Macro;
- Using online HRMS to maintain colleague details;
- Coordinating with the insurance providers across the APAC region for any updates, addition or deletion requests and yearly renewals;
- Organising resources for new employees that will include welcome kits, IT and email access as appropriate;
- Coordinating and participating in the induction of new Macro colleagues;
- Ensuring staff records are well maintained and that periodic tidying up of records is undertaken;
- Complying with data protection guidelines;
- Collating, preparing and submitting accurate and timely monthly payroll data to Macro’s payroll providers in the APAC region;
- Managing and coordinating responses to enquiries via Macro’s generic email account;
- Following up on monthly timesheets from the staff;
- Ensuring an up-to-date bank of document templates to support the HR function are maintained;
- Scanning and filing necessary documents;
- Preparing all sorts of administrative letters for employees;
- Following up on probation confirmations and issuance of probation confirmation letters.
Requirements:
- Discreet and trustworthy;
- Ability to handle data with confidentiality;
- Able to work autonomously and efficiently to ensure the smooth running of HR projects and operations;
- Resilience;
- A degree qualification in human resource management or related field;
- With experience to supporting teams across multiple locations and geographies;
- Full CIPD membership;
- Good verbal and written communication skills;
- Knowledge of human resources processes and best practices;
- Minimum 2 years working experience in a similar role;
- Able to prioritise effectively;
- With experience to employment practices across MENA and APAC regions;
- Strong ability in using MS Office, databases and HRIS systems;
- Excellent communication and interpersonal skills;
- Accurate and strong attention to detail.