Bidding Assistant Job Description Template
Our company is looking for a Bidding Assistant to join our team.
Responsibilities:
- Project planning. Owning the bid programme, highlighting interdependencies and monitoring/reporting on progress;
- Producing and design presentation slides and leaving behind content;
- Supporting the bid team through mid-bid/site/progress meetings;
- Supporting bid submissions with relevant photography and supporting graphical/infographic tools;
- Taking the lead in the bid programme, ensuring content is fully compliant, quality checked to deliver a bid to deadline;
- Ensuring all required reviews and adjudication/sign-offs are achieved;
- Providing appropriate dissemination and communication of client tender clarifications and facilitation of appropriate action in response;
- Creating the bid;
- Analysing tender documents to define client requirements, deliverables, set deadlines and owners;
- Writing the bid;
- Proofing/copying edit responses to ensure compliant, compelling, benefits-driven copy;
- Creating impactful, well-designed bid documentation for submission;
- Capturing all new content within bid content library (aftercare);
- Managing the process. Internal progress meetings – bid kick off/regular progress meetings;
- Recording and sharing lessons learnt/best practice.
Requirements:
- Minimum of 2 to 5 years of experience specifically focused on bidding;
- Competency in using of Microsoft Office package (Word, Excel, PowerPoint and Outlook);
- Good organisation and project management skills;
- Experience translating business/brand strategy to content/communications;
- Demonstrable experience of working in a professional services environment – ideally built environment;
- Ability to work in a team and alone as activity requires;
- Ability to shape compelling responses;
- Excellent communication skills;
- Strong commitment to internal client care;
- High standard of written English, skilled in editing copy to correct grammar, spelling and punctuation;
- Flexibility and open to changing priorities;
- Experience in using Adobe Creative Suite (In Design). At least intermediate level is essential;
- An understanding of professional service and/or the building/property industry;
- Strong attention to detail and error-free delivery;
- Strong document preparation skills.