Crewing Specialist
Full-time
Insular Oil Corporation
Job Qualifications
- Graduate of Maritime Studies, HR Management, or related field.
- Minimum of 2 years’ experience in crewing operations (domestic or international shipping).
- Knowledge of MLC 2006, STCW, ISM Code, MARINA regulations, and ISO 9001/45001 Standards.
- Strong organizational, interpersonal, and documentation skills.
- Proficient in MS Office applications and HR/crewing management systems.
Duties and Responsibilities
1. Crew Planning & Manning
- Develop and maintain crew rotation schedules in line with STCW and safe manning requirements.
- Ensure smooth and compliant execution of crew changes (on-signers and off-signers) in accordance with company policies.
2. Recruitment & Selection of Shipboard Crew
- Act as the primary contact for recruiting shipboard staff and engaging potential candidates.
- Review and update job postings for Deck and Engine Officers across multiple platforms.
- Establish and maintain hiring standards and qualifications in compliance with maritime regulations and company needs.
- Conduct outreach and advertising through networking and online/offline channels.
- Verify licenses, certificates, and sea service records via MARINA and other regulatory agencies.
3. Pre-Departure Orientation Seminar (PDOS)
- Schedule and conduct PDOS for all newly hired crew, ensuring understanding of company policies, safety protocols, and operational expectations.
4. Initial Screening & Shortlisting of Candidates
- Conduct initial screenings through interviews, background checks, testing, and document validation.
- Present shortlisted candidates to management for final selection.
5. Orientation on Crew Benefits & Compliance
- Provide orientation sessions to ensure crew members understand their benefits, entitlements, and company policies.
- Update and communicate any changes to benefits packages or regulatory requirements.
6. Crew Management
- Monitor crew motivation, performance, and compliance with company and statutory requirements.
- Track crew changes and maintain updated crew lists for salary computation and contractual compliance.
- Review and monitor crew contracts, license validity, and certification renewal schedules.
7. Endorsement & Pre-Employment Coordination
- Endorse qualified candidates for assessment and pre-employment interviews with the OM.
- Prepare medical referral letters and coordinate pre-employment medical examinations with accredited clinics.
8. Crew Records & Documentation
- Coordinate with payroll in charge on payroll, remittances, and final pay.
- Maintain accurate and updated crew 201 files and applicant records.
- Conduct periodic audits of crew records to ensure readiness for compliance checks and inspections.
9. Recruitment Networks & Advertising
- Source qualified seafarers through networking, advertisements, job fairs, and online platforms.
- Build and sustain a steady pool of qualified candidates to meet operational demands.
10. Setting Hiring Standards
- Review and update hiring standards and qualifications for shipboard personnel in line with evolving regulations and company requirements.
11. Reports & Documentation
- Prepare, maintain, and submit the following reports on schedule:
- Recruitment Status Report
- Candidate Screening Report
- PDOS Attendance Report
- Crew Concerns & Resolution Report
- Crew Management Report
- Endorsement & Assessment Report
- Medical Examination Report
- Crew Records Maintenance Report
- License & Certification Monitoring Report
- Hiring Standards Review Report
- Training & Development Report
- Compliance & Regulatory Reporting (MARINA, P&I, Petron, etc.)
- Crew Feedback & Satisfaction Report
- Weekly Accomplishment Report
12. Compliance
- Ensure full compliance with MARINA inspections, ISM Code, MLC 2006, STCW, and accreditation requirements of P&I Clubs, Petron, and other stakeholders.
Vacancy posted 3 days ago
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