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Project Administrator

Full-time

Tarino

We are looking for an organised, detail-oriented Project Administrator to join an Australian builder. You will provide essential administrative and financial support to a residential building practice, helping to keep jobs moving efficiently from tender through to completion.

Key Responsibilities

  • Process and verify supplier and subcontractor invoices, flagging discrepancies, duplicate charges, or unusual amounts before payment is approved
  • Draft job quotes and proposals based on project specifications and builder direction
  • Assist with estimating and quantity takeoffs under the supervision of a qualified estimator
  • Prepare and submit credit applications, supplier account forms, and other project-related documentation
  • Maintain and update project trackers, job files, and cost records
  • Liaise with suppliers, subcontractors, and clients on administrative matters as required
  • Support general ad hoc administration across active projects

What We Are Looking For

  • Experience with Buildertrend and/or Xero is highly regarded
  • Previous experience in a project administration, accounts, or estimating support role within the Australian construction or building industry
  • Familiarity with construction invoicing, progress claims, and cost tracking
  • Strong attention to detail, particularly when reviewing financial documents
  • Ability to work independently and manage competing priorities across multiple projects
  • Proficiency in Microsoft Office, Google Workspace, and accounting or job management software

Requirements

  • Bachelor's degree in Civil Engineering or a related discipline
  • Exposure to estimating software or takeoff tools
  • Willingness to explore and use AI tools to improve workflow efficiency
  • Excellent written and verbal communication skills
  • Proactive attitude - able to follow up suppliers, clients, and third parties without being prompted
  • Stable work-from-home setup (reliable internet, laptop/desktop, quiet workspace)

Benefits

• Full-time, work-from-home

• Long-term, stable opportunity with room for growth

• Professional, supportive team environment

• Training and ongoing support provided

Vacancy posted more than 2 months ago
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