Lease Administration & Business Licensing Coordinator
emapta global
This position requires local presence. Please view similar jobs below.
Own Compliance Operations Behind a Fast-Growing Wellness Franchise
Our client operates one of the world's largest and fastest-growing boutique fitness brands . Founded in San Diego and now serving members across thousands of global locations, they deliver premium Reformer-based fitness experiences designed to improve strength, mobility, flexibility, and overall well-being. Backed by a globally recognized wellness portfolio, the company continues to scale aggressively across the U.S., making this an opportunity to support a high-growth organization where operational precision directly impacts business expansion, compliance, and studio readiness nationwide.
Snapshot
- Employment Type: Full time
- Schedule: Night shift, weekends off
- Work Setup: Permanent work from home
- Salary: PHP 45,000 to PHP 90,000
Benefits
- Day 1 HMO coverage with free dependent
- Competitive salary package
- Night differential pay to maximize your earnings
- Permanent WFH arrangement
- Prime office location in Makati with easy access to MRT stations, restaurants, and banks
- Fixed weekends off
- Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit: )
- Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
- Unlimited opportunities for employee referral incentives across the organization
- Standard government and Emapta benefits
- Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
About the Role
This Lease Administration & Business Licensing Coordinator role sits at the center of a rapidly expanding U.S. wellness franchise operation where lease accuracy, licensing compliance, and operational coordination directly support studio launches, revenue readiness, and long-term portfolio management. You will oversee critical lease administration workflows, maintain audit-ready documentation, coordinate with municipal agencies across multiple jurisdictions, and ensure business licenses remain compliant and current across a growing national footprint. Designed for highly organized professionals who thrive in detail-intensive environments, this opportunity offers long-term global career growth within a premium, business-critical support function.
Qualifications
- 2-5+ years of experience in lease administration, real estate, property management, project coordination, or related administrative functions
- Experience with lease abstraction platforms, preferably Leasecake
- Experience working with U.S. municipal agencies or business licensing processes is highly preferred
- Strong understanding of commercial lease structures including NNN leases, CAM reconciliations, rent schedules, and related documentation
- Exceptional attention to detail and organizational capability
- Ability to manage multiple locations, jurisdictions, deadlines, and compliance requirements simultaneously
- Excellent written and verbal English communication skills
- Confidence communicating directly with U.S.-based landlords, municipal agencies, and internal stakeholders
- Proficiency in Microsoft Office applications, particularly Excel, Microsoft Teams, and document management systems
- Ability to navigate ambiguity and resolve issues independently with minimal supervision
- Reliable home office setup and stable internet connection
- Willingness to work U.S. business hours
Core Competencies
- Maintain high accuracy across lease records, licensing documentation, and compliance tracking systems
- Demonstrate strong ownership over lease administration and licensing outcomes from intake through renewal
- Execute consistent follow-through on deadlines, renewals, notices, and municipal coordination
- Collaborate effectively with cross-functional teams across different time zones
- Follow structured processes while identifying workflow improvement opportunities
- Solve operational and documentation issues independently in unfamiliar or evolving jurisdictions
Responsibilities
Lease Administration
- Upload fully executed lease documentation and supporting files into Leasecake
- Ensure lease records are organized, complete, and accurately categorized
- Coordinate lease abstraction requests following rent commencement confirmation or executive direction
- Submit lease-related documents including amendments, estoppels, assignments, and franchise agreements for abstraction
- Review lease abstractions for accuracy across landlord details, rent schedules, lease terms, and premises information
- Coordinate abstraction corrections and updates with Leasecake as needed
- Maintain complete and up-to-date lease documentation and records
- Audit lease files regularly to ensure data accuracy and completeness
- Maintain landlord and property management contact records within Leasecake
- Update ownership, billing, legal, and notice contact information promptly
- Track and document landlord notices and communications accurately
- Upload and organize delivery notices, rent commencement notices, default notices, and related correspondence
- Maintain Certificates of Insurance for all locations and ensure timely annual renewals
- Coordinate financial lease documentation including NNN letters and CAM reconciliations
- Partner with Finance teams to support accurate financial tracking and reporting
Business Licensing & Compliance
- Research city and county licensing requirements across multiple U.S. jurisdictions
- Navigate municipal portals to identify licensing procedures, timelines, and documentation requirements
- Coordinate directly with municipal offices when information requires clarification
- Complete and submit business license applications through online systems
- Process licensing payments using assigned virtual company cards
- Create and maintain portal credentials and licensing records within internal systems
- Coordinate ownership signature requirements and submission workflows for regulated applications
- Track inspection requirements including Fire, Health, and Zoning approvals
- Coordinate inspection schedules with Development and operational teams
- Monitor application progress and conduct weekly follow-ups with municipal agencies
- Escalate licensing delays and compliance concerns appropriately
- Organize and distribute approved business licenses to operational stakeholders
- Track renewal schedules for business licenses, FBN/DBA certificates, and seller's permits
- Upload updated compliance documents into Leasecake and maintain renewal accuracy
- Support audits, reporting requests, and portfolio reviews as required
- Collaborate with Real Estate, Legal, Construction, Finance, Operations, Development, and Leadership teams to support compliance initiatives
Join the Top 1% Talent. A better career. A better life.
Welcome to Emapta Philippines, where high-performing professionals build long-term global careers with leading international companies. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and a finalist in the 2026 Inspiring Workplaces Awards Asia, Emapta delivers a workplace defined by stability, growth, and purpose. Here, your career moves forward with meaningful opportunities, world-class support, and a culture built for excellence.
Apply now and be part of the #EmaptaEra.
Vacancy posted 13 days ago
Similar jobs that could be interesting for youBased on the Lease Administration & Business Licensing Coordinator in Philippines vacancy
- ...multiple entities while also assisting with administrative tasks. The company acquires land,... ...streamlined client experience. As the business continues to grow, internal... ...across businesses Support scheduling, coordination, and internal workflows Help maintain...
- ...deals. As a Remote Sales Associate (Leasing Specialist), you will play a key role in... ...potential customers, manage inbound leads, coordinate property viewings, negotiate lease terms... ...targets, retention goals, and overall business growth. Job Responsibilities Generating...
- ...-BASED CANDIDATES Position : Events Coordinator Salary Range : $1,250 - $1,500 USD... ...printing, sourcing, and all other events administrative tasks at the direction of the Events... ...all event calendars for all businesses, with a focus on organization and accuracy...
- ...seeking a brilliant, high-autonomy Executive Assistant & Operations Coordinator to serve as the internal engine of our growing business. This is not a standard data-entry or purely administrative role. You will act as the right-hand operator to the Executive, taking...
- ...Job Title: Odoo Systems Administrator Location : Remote, Worldwide Reports To: Chief... ...Odoo ERP system within a growing small business environment. This role is responsible for... ...and production environments ● Coordinate system updates, upgrades, and patches...
- ...PROPERTY COORDINATOR COMPANY... ...in distressed debt and ground leases. The Company is vertically integrated,... ...Philippines the during standard US Pacific Time business hours. RESPONSIBILITIES Serve...
- ...next level? At eFlexervices, we're not just hiring Logistics Coordinator – we're empowering your talent to deliver quality and... ...and Requirements: Must be a Bachelor of Science in Customs Administration graduate or other relevant course. Must know Incoterms....
- ...We are looking to add a detail-oriented Logistics Coordinator to optimize our freight decision-making through daily execution. We are seeking... ...can be planned and executed to properly support their business needs. Where processes need enhancement, you’ll collaborate with...Remote job
1600 $
...IN ENGLISH JOB TITLE Operations Coordinator (Luxury Travel) JOB ID ANNGOL1... ...client is a luxury travel advisor and business owner specializing in high end travel experiences... ...workflows, managing executive level administrative tasks, and serving as a quality control...- ...About the Role We are seeking a detail-oriented Recruiting Coordinator to join our client's team (an industry-leading, VC-backed B2B... ...role in supporting their hiring efforts across technical and business functions. You’ll own interview logistics, candidate communications...
5 $ per hour
...JOB TITLE: SEO Coordinator JOB TYPE: Part-Time (20 – 25 hours/week) Schedule: Monday to Friday, 8:00 AM – 12:00 PM PST (Open to Flexibility... ...company located in Southern California. We’ve been in business for over 40 years and are looking for the right people to join...Remote job- ...The Role: The Operations Coordinator will play a vital role in ensuring the smooth functioning of daily operations within the... ...Solving Attention to detail Education: A degree in business administration or a related field is preferred. What's on Offer :...
48000 $ per year
...What You'll Navigate: As our Administrative Navigator, you will be instrumental in ensuring the smooth operation of Carnivore Style... ...communications, including emails and messages. Scheduling & Coordination: Assisting with scheduling meetings, appointments, and...- ...The Role: The Operations Coordinator will play a vital role in ensuring the smooth functioning of daily operations within the... ...Solving Attention to detail Education: A degree in business administration or a related field is preferred. What's on Offer :...
1500 - 2000 $
...Client Experience Reporting Coordinator Location: Global. South Africa and the Philippines are highly preferred sourcing locations... ...Familiarity: Comfort navigate and pulling data from Meta Business Suite and data visualization tools like Tableau is highly...- ...ARE WE LOOKING FOR? We are looking for a Web Systems Administrator (System Administrator + Drupal Development Skills). We need... ...communication skills Proficiency with working and troubleshooting business machines Amazon Web Service certification is a plus...
- ...Use the assurance monitoring process to identify areas for business process optimization and training gaps, then work with training... ...team and empower each other wherever possible. Complete all administration duties within the required time frame including reporting....
- ...come true by providing servicing and administrative support to Consumer Finance. PRINCIPAL... ...purposes Participate in the coordination of all administrative tasks Contribute... ...’s next and how we can strengthen our business, its neighboring communities, and the...
28000 - 30000 Php
...The Trade Marketing / Event Coordinator at Fujifilm Philippines Inc. is a crucial position that entails conducting research, planning... ...: A minimum of a bachelor's degree in Marketing, Business Administration, or a related field. At least 1-2 years of experience in...14400 $ per year
...Location: Work From Home (Remote) Job Type: Full-Time Salary: $1,200 – $1,800/month We are looking for a skilled Network Administrator to manage and support our company's network infrastructure. The ideal candidate will ensure the smooth operation of our systems...12000 $ per year
...and the ability to maintain high standards in repetitive but business-critical tasks. Strong organisational skills, with the ability... ...Experience in operations, content operations, publishing, coordination, moderation, or other execution-focused roles. Experience...- ...level? At eFlexervices, we're not just hiring a Senior Marketing Coordinator – we're empowering your talent to deliver quality and... ...take ownership of two metrics that are central to where this business is headed: Organic review rate: move from 1.1% to 4.4% of...
420000 Php per year
...Position Overview: We are seeking an experienced Referral Specialist / Referral Coordinator with strong medical administrative skills to support our medical Referral Department. The ideal candidate will be responsible for managing the end-to-end referral process, ensuring...480000 Php per year
...booking and rescheduling Navigate booking platforms and internal systems Coordinate between locations to maximize coverage and service quality Learn and navigate booking and internal business systems to support scheduling, client management, and daily operations...- System Administrator Overview At TurnPoint, a leading Managed Service Provider (MSP), we are pioneering innovative technical solutions that are transforming the ways businesses operate. We are looking for an energetic, detail-oriented, and dedicated System Administrator...Remote job
1300 - 2000 $
...U.S.-based property management firm, is hiring 2 Maintenance Coordinators to support its expanding portfolio of residential properties.... ...Meld (strongly preferred) ~ Able to work full-time during U.S. business hours (CST/EST overlap) Bonus: Experience supporting U....- ...This is a 100% remote, U.S. hours coordination role managing active remodeling projects... ...scheduling, or operations support (not purely administrative or data entry) Proven track record... ...and verbal) with professional U.S. business communication standards Proficiency...Remote job
- ...ABOUT THE ROLE We’re looking for a hard-working and friendly Business Development (Sales) Representative with exceptional sales... ...points to tailor sales messaging effectively Perform ad hoc administrative, business operations, and special project tasks as needed...
12000 $ per year
...We are looking for an organized and detail-oriented Content Coordinator to oversee and manage Precondo’s content creation and publishing... ...Collaborate with the marketing team to align content with business objectives. Monitor performance of published content and suggest...7 - 8 $ per hour
...audio recording in English . JOB TITLE Off-Site Service Coordinator JOB ID PAUSAM2 INDUSTRY Custom Cabinetry Company... .... You will be supporting a rapidly growing, family-owned U.S. business, and your work will directly impact customer satisfaction and...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Lease Administration & Business Licensing Coordinator. Be the first to apply!
