Admin Associate
Full-time
In Circle Inc.
About the Role
The Marketing Admin Associate plays a critical role in ensuring smooth operations within the Talent Marketing team. This role is responsible for handling administrative tasks related to influencer (KOL) contracts, invoicing, and payments. The Associate will serve as the main point of contact for KOLs on administrative concerns and will work closely with internal teams to ensure accuracy, timeliness, and compliance with company processes. Key Responsibilities
The Marketing Admin Associate plays a critical role in ensuring smooth operations within the Talent Marketing team. This role is responsible for handling administrative tasks related to influencer (KOL) contracts, invoicing, and payments. The Associate will serve as the main point of contact for KOLs on administrative concerns and will work closely with internal teams to ensure accuracy, timeliness, and compliance with company processes. Key Responsibilities
- Contract Management
- Ensure contracts with KOLs are prepared, processed, and signed on time.
- Monitor the status of contracts and escalate delays to the Admin Lead or TM Head
- Invoice & Payment Processing
- Collate service invoices from KOLs and maintain a centralized record.
- Review invoices for accuracy (details, rates, deliverables, taxes, etc.) before submission.
- Coordinate with Finance to process payments within agreed timelines.
- Follow up with KOLs for missing, incomplete, or incorrect invoice details.
- Ensure proper filing and documentation of all invoices and payment records.
- KOL Communication & Support
- Respond to KOL follow-ups regarding payments, ensuring clear and professional communication.
- Manage and track payment status, providing regular updates to both KOLs and internal stakeholders.
- Handle escalations tactfully, ensuring positive relationships with KOL partners.
- Payment Tracking & Compliance
- Ensure all payments are released within agreed terms and conditions.
- Monitor outstanding balances and proactively follow up to close pending payments.
- Maintain an up-to-date tracker of all invoices, payment statuses, and deadlines.
- Reporting & Coordination
- Provide regular status reports to the Talent Marketing Admin Lead on contracts, invoices, and payments.
- Work cross-functionally with the Talent Marketing, Client Success, Project Management and Finance teams to ensure smooth workflows.
- Support the Admin Lead in implementing new processes for efficiency and compliance.
- Bachelor’s degree in Business Administration, Marketing, Finance, or related field.
- At least 1–2 years of work experience in administrative, finance, or operations support (experience in influencer marketing or agency setting is a plus).
- Strong attention to detail and organizational skills.
- Excellent communication skills — both written and verbal.
- Ability to manage multiple priorities and meet tight deadlines.
- Proficiency in Google Workspace/MS Office; knowledge of invoicing or project management tools is a plus.
Vacancy posted 20 days ago
Similar jobs that could be interesting for youBased on the Admin Associate in Philippines vacancy
- ...We're Osome - an international fintech startup making the lives of entrepreneurs easier. We help thousands of businesses kick admin, accounting and bookkeeping out of their day-to-day, so they can spend more time on what's important to them. We've developed a unique solution...
480000 Php per year
...(following existing instruction sets). EXPERIENCE AND SKILLS REQUIRED: Minimum 2+ years in customer service, medical office admin, healthcare coordination, or related clinical administrative role. Medical background is required (experience in functional medicine...6600 $ per year
Key Responsibilities Respond to customer inquiries through email, chat, or support ticket systems Provide administrative support, including documentation and data entry Maintain accurate and up-to-date customer records in internal systems Coordinate with internal...- ... Position : Brand and Executive Associate Work Hours (Client) : Monday to Friday, must overlap with 9amâ6pm SG time for at least... ...video editing digital coordination This is NOT a traditional admin-heavy PA role. The ideal candidate should feel more like:...
14400 $ per year
...The Role: As an Admin Specialist, you will play a crucial role in supporting the administrative functions of our organization. You will work closely with various teams to ensure smooth operations and effective communication. Manage daily administrative tasks and...1000 - 1800 $
Role Description This is a full-time remote role for an Administrative Assistant at a growing US-based company. The Administrative Assistant will be responsible for providing essential support to our team. We are seeking a detail-oriented and highly organized individual...9600 $ per year
...through smart strategies, efficient processes, and tailored solutions. We’re seeking a highly organized and detail-oriented Scheduling & Admin Assistant to support our team and ensure seamless day-to-day operations. Key Responsibilities Manage calendars, schedule...14400 $ per year
...The Role: As an Admin Specialist, you will play a crucial role in supporting the administrative functions of our organization. You will work closely with various teams to ensure smooth operations and effective communication. Manage daily administrative tasks and...- About the Role To support the company’s tax compliance and financial reporting requirements by preparing tax reports, assisting in financial statement preparation, and ensuring adherence to BIR regulations and tax rulings. Key Responsibilities Prepare tax reports...
- ...the biggest direct-to-consumer brands in America rely on our team to drive their business growth. Job Description The Casting Associate is responsible for coordinating and executing all stages of the casting process for various brands. This includes talent sourcing,...
- What we are looking for: Are you ready to take your expertise to the next level? At eFlexervices, we're not just hiring for a Jr. IT Specialist – we're empowering your talent to deliver quality and performance. Join us in shaping the success and making an impact that...
55000 - 65000 Php
...looking for: Are you ready to take your expertise to the next level? At eFlexervices, we're not just hiring a Data Analytics Associate – we're empowering your talent to deliver quality and performance. Join us in shaping the success and making an impact that truly...- ...OPERATIONAL EXCELLENCE At the heart of great partnerships we’ll always find EMPATHY WHAT IS YOUR ROLE As a Senior Accounting Associate, you will support day-to-day invoice processing and contribute to a high-performing, scalable Accounts Payable operation. This...Remote job
- About us At DHL Supply Chain we take pride in our commitment to fostering a workplace that celebrates diversity and promotes inclusion for all. We believe that the diverse backgrounds, perspectives, and experiences of our employees are integral to our success. Our inclusive...
700 - 900 $
Job Description Support the Order Processing team for a New York-based Startup! Fresh Prints is a New York-based custom apparel startup. We find incredible students and give them training and support to build the business at their schools. You will join the Order ...- ...About the Role The Insights Associate supports the delivery of accurate, structured, and timely reporting outputs across campaigns and accounts. This role ensures data integrity, reporting consistency, and operational excellence within the Insights function. While...
- About us DHL Supply Chain is the world’s leading contract logistics provider. Combining value-added and management services with traditional fulfilment and distribution, our customized, integrated logistics solutions drive efficiency, improve quality and create competitive...
12000 $ per year
...particularly within sport, so if you're a sporting fan this could be a great fit! What You Will Make Happen As a Operations Associate teammate, you will help keep high-volume sports content accurate, timely, professional, and trusted. You will work across live...- About us At DHL, people mean the world to us. That’s why our goal has always been to attract and retain the best talent over the world. We provide challenge and opportunity for personal and professional development. We recognize the difference you bring to our business...
8 - 9 $ per hour
...Position: Billing & Invoicing Associate (PH) Type of Contract: Independent Contractor Working Hours : US business hours Salary Range: $8 - $9 USD per hour (30hrs - 40 hrs per week depending on the workload) About the company Our client is a healthcare...- ...Our Broker Services Associates deliver exceptional service to our independent broker partners and Underwriters while setting the standard of service excellence & exceptional individual performance for the team. Responsibilities include administrative support for...
115000 - 140000 Php
...to do strong, well-rounded SEO with technical depth and AI fluency at the center of it, this is a fit. Position Summary The Associate SEO Lead is the senior execution and quality role on the Rocket Clicks SEO team. Reporting to the Director of SEO, this role is...- ...YouTube Content Associate (Remote | Philippines) Join a fast-growing global media team! We’re hiring a YouTube Content Associate to help manage, optimize, and grow a portfolio of Kids and Family YouTube channels that entertain millions of viewers worldwide. If...
- ...members who take ownership and move fast without sacrificing accuracy. Role Overview We’re looking for a Senior Supply Chain Associate to support inventory planning, sourcing coordination, and day-to-day supply chain operations across our brands. This role is...
- ...The Job Generating demand. Handling enquiries. Closing deals. As a Remote Sales Associate (Leasing Specialist), you will play a key role in driving occupancy and revenue growth for Hmlet’s co-living portfolio. You will proactively connect with potential customers,...
- ...environment. About the Client These internship opportunities are with several UK-based partner companies across IT, Marketing, Finance, Admin, and HR-Recruitment sectors. Interns will be part of offshore support teams based in Alabang , assisting in day-to-day operations...
- TEAM PH Homebased Trainings Included Bachelor About the ASG Platform The ASG Platform helps organize business processes by developing a personal connection and a lasting relationship with customers, partners, and other elements of the chain...Remote job
- ...Responder monitoring and response team who are experienced in and passionate about modern cyber threat hunting and active response. Our Associate Principals use leading endpoint detection and response tools to rapidly identify, investigate, and respond to threats and threat...
1500 - 2000 $
...Sales Associate – Lead Generation & Client Prospecting Location: Remote (Philippines-based) Employment Type: Full-Time Compensation: USD 1,500 – 2,000/month (Net) + Competitive Commissions Overview: We’re expanding our client engagement and business development...- Work Location: Fully Remote (Candidates must be based in the Philippines) Work Hours: Full-Time, Monday to Friday, 11:00 PM to 8:00 AM (Philippine Time) About CoreBridge Solutions CoreBridge Solutions is a leading provider of specialized legal support services...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Admin Associate. Be the first to apply!
