Administrative Coordinator

II. Duties and Responsibilities

1. Assist with day-to-day operations of office functions and duties.
2. Provide clerical and administrative support to executives
3. Process documentation and prepare reports.
4. Answer and direct phone calls.
5. Assist in the preparation of regular reports with relevant data, such as timekeeping, payroll
6. Update and maintain office policies and procedures
7. Communicate with government offices when necessary.
8. Support accounting jobs such as preparing petty cash claims and issuing accounts payable and payment vouchers.
9. Organize and schedule appointments.
10. Write and distribute correspondence memos, letters, faxes, and forms
11. Develop and maintain a filing system.
12. Order office supplies and research new deals and suppliers.
13. Maintain a contact list.
14. Book travel arrangements.
15. Submit and reconcile expense reports.
16. Provide general support to visitors and guests.
17. Act as the point of contact for internal and external clients.