Assistant Admin and Compliance Manager

Responsibilities: Administrative Operations Management

• Manage and oversee the day-to-day administrative activities and overall office operations.
• Maintain organized company records, documentation, and filing systems to ensure accuracy and accessibility.
• Lead and supervise administrative personnel and support functions to ensure efficient service delivery.
• Optimize the utilization of office facilities, equipment, and other organizational resources.

Compliance Management

• Ensure the organization complies with all applicable government regulations, permits, licenses, and statutory requirements.
• Monitor compliance with company policies, procedures, and established standards.
• Serve as the primary liaison with regulatory bodies, government agencies, and external auditors.
• Maintain accurate compliance records and ensure timely submission of required reports and documentation.

Policy Development & Implementation

• Develop, review, and update administrative and compliance-related policies and procedures.
• Establish and implement internal control measures to minimize operational and compliance risks.
• Ensure consistent implementation and adherence to company standard operating procedures (SOPs).

Audit & Risk Management

• Conduct regular internal audits, compliance reviews, and operational inspections.
• Identify potential compliance gaps and operational risks, and recommend corrective and preventive actions.
• Monitor changes in laws, regulations, and industry requirements that may impact business operations.

Employee Training & Compliance Awareness

• Design and facilitate training programs focused on compliance requirements, policies, and procedures.
• Foster a culture of integrity, responsibility, and regulatory compliance across the organization.
• Provide guidance to employees on compliance-related matters and best practices.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
• Minimum of seven (7) years of relevant experience in administration, compliance, regulatory affairs, governance, or office management.
• Strong knowledge of administrative operations, regulatory compliance, policy formulation, documentation control, auditing, and risk management.
• Demonstrated leadership, organizational, analytical, and problem-solving skills.
• Professional certifications in Compliance Management, Internal Auditing, Business Compliance, or related fields are an advantage.