Senior Accounting & Billing Specialist (U.S. / California Tax)
65000 - 70000 PhpIntelassist.
This position requires local presence. Please view similar jobs below.
Employment Type: Full-Time Employment Work Setup: Onsite onboarding for a 1 - 2 days, followed by a transition to a remote setup. Work Schedule: Night Shift (Following U.S. Pacific Time Zone) Location: Eastwood, Libis, Quezon City Salary Package: 65,000 PHP to 70,000 PHP/Monthly About The Client A forensic technology and expert services firm based in United States that helps legal teams analyze, visualize, and present complex evidence in court. We are seeking a detail-oriented and proactive Accounting & Billing Specialist to manage our company's billing, payroll, and bookkeeping processes. The ideal candidate will ensure accurate, timely invoicing and payroll processing, maintain organized financial records, and collaborate closely with leadership to uphold strong financial health and client satisfaction. Key Responsibilities Billing & Invoicing
- Access and manage time entries from the project management tool (Wrike) to prepare biweekly timesheets.
- Categorize hours as billable vs. nonbillable and ensure accuracy before client invoicing and team payroll.
- Create, process, and send client invoices every 2 weeks via QuickBooks, ensuring all required client details are complete.
- Reach out to the team at the start of each project or upon contract signing to confirm all client and billing information.
- Perform audits of submitted timesheets for accuracy and completeness.
- Process biweekly payroll through ADP, ensuring accuracy in hours, rates, and deductions.
- Handle employee expense reimbursements accurately and on schedule.
- Track Accounts Receivable (AR) and monitor invoice aging reports.
- Meet 1–2 times weekly with the CEO to review client invoices, audit records, and discuss overdue accounts.
- Identify overdue invoices — mark invoices past 30 days as past due and past 45 days as delinquent.
- Notify internal teams to pause work at 45 days delinquent and coordinate communications with clients regarding payments.
- Conduct client billing follow-ups via calls and emails to resolve issues or escalate to CEO/Client Services/Sales as needed.
- Maintain accurate financial records and support daily accounting functions.
- Perform month-end and quarterly reconciliations, ensuring all accounts are balanced and discrepancies resolved.
- Track and report on key financial metrics, including outstanding AR and billing performance.
- Follow existing bookkeeping procedures and identify opportunities to improve processes.
- Create and update Standard Operating Procedures (SOPs) for accounting and billing workflows.
- Assist in organizing and preparing necessary documents and reconciliations for the Tax Accountant during annual filing periods.
- Bachelor's degree in accounting, Finance, or a related field (or equivalent experience).
- Minimum 3+ years of experience in accounting, billing, bookkeeping, payroll, or financial operations.
- Proficiency in QuickBooks, ADP, and Wrike (or similar project management tools).
- Strong understanding of AR/AP management, biweekly payroll, client invoicing cycles, and collection workflows.
- Experience managing collection communications, including sending collection emails and making followup calls.
- Proactive, thinkahead mindset with the ability to anticipate needs and recommend process improvements.
- Able to work with minimal supervision and quickly learn new systems, tools, process and workflows.
- Strong communication skills, both written and verbal, with the ability to collaborate effectively across teams.
- Ability to prepare, summarize, and confidently present the book of accounts and key financial insights to the management.
- Exceptional attention to detail, organization, and accuracy.
- Ability to prioritize tasks, meet deadlines, and support multiple departments.
- Experience creating and maintaining SOPs preferred.
- Experience with private US small business accounting.
- Experience in remote accounting.
- Experience using CRM or accounting automation tools
- Full-time, Monday to Friday
- U.S. Business Hours (Pacific Time zone)
Vacancy posted 1 day ago
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