Bookkeeper & Administrative Support
Full-time
Cloudstaff
We’re Hiring: Bookkeeper & Administrative Support!
Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!
We are currently on the lookout for a Bookkeeper & Administrative Support to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!
Role : Bookkeeper & Administrative Support
Work Arrangement : Work from Office
Location : Any CS Branch - Angeles//Cebu/Mabalacat/Makati/Ortigas
Schedule : Night Shift
Job Description:
WFO - Work-From-Office is a setup based in Angeles//Cebu/Mabalacat/Makati/Ortigas
We are seeking a detail-oriented and proactive Bookkeeper & Administrative Coordinator to support our residential construction and property management operations. This role will manage day-to-day bookkeeping, financial reporting, job costing, and administrative coordination across construction projects and rental properties. The ideal candidate has experience with QuickBooks Online (QBO) and JobTread , and is comfortable working in a fast-paced construction environment.
Key Responsibilities:
Bookkeeping & Finance
- Assist with rolling out and maintaining QuickBooks Online (QBO)and JobTread integrations
- Maintain accurate financial records in QBO and JobTread
- Perform general bookkeeping and data entry
- Manage Accounts Payable and Accounts Receivable (AP/AR)
- Track and reconcile credit card transactions
- Process bills and manage vendor payments
- Handle billing and invoice management
- Prepare and draft financial statements
- Perform bank and credit card reconciliations
- Manage job costing and profitability analysis by project
- Create and maintain chart of accounts and expense categorization
- Prepare daily, monthly, and end-of-month financial reports
- Track capital improvements and expenses for depreciation
- Maintain records and reporting for 1099 subcontractors
Administrative & Construction Support
- Assist with JobTread system rollout and ongoing usage
- Input and maintain vendor, subcontractor, and COI (Certificate of Insurance) information
- Sync financial and operational data between JobTread and QBO
- Organize subcontractor price lists and contracts
- Assist in developing and maintaining processes to track material selections per project
Qualification and requirements:
- Proven experience in bookkeeping, preferably in construction or real estate
- Strong knowledge of QuickBooks Online
- Understanding of job costing and construction accounting
- High attention to detail and strong organizational skills
- Ability to manage multiple projects and deadlines
- Strong communication and documentation skills
Nice to Have
- Experience with JobTread, Stessa, or DoorLoop (preferred)
- Experience supporting residential construction projects
- Familiarity with subcontractor management and compliance
- Experience working with property management operations
Non-negotiable skills & requirements:
- Proven experience in bookkeeping, preferably in construction or real estate
- Strong knowledge of QuickBooks Online
- Understanding of job costing and construction accounting
- High attention to detail and strong organizational skills
Perks & Benefits (Work From Home/Hybrid)
- Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
- Flexible leave credits which may be used for vacation, emergency and sick leaves
- Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
- Endless opportunities for career advancement
- Annual Performance Review with Salary Increase
- We set you up for success with a company-provided PC/Laptop and fiber internet connection
- Tech-on-wheels Support
- Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
- International career growth and connections
- Unlimited cash incentives for hired referrals
- Mental Wellness Employee Assistance program through Lifeworks
- In-house psychiatrist available to support employees' well-being
- Become part of the Employee Share Units program
- Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
- Cloudstaff : Build Your Career, Anywhere
- Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.
- Why Cloudstaff is the #1 Workplace?
- • Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
- • Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
- • Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.
Vacancy posted 18 hours ago
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